Deadlines for submission

Each visa application must be submitted

• no later than the 15th working day prior to the first day of the scientific event
• prior to offering the hospitality to the invited/sponsored participants

‘Working day’ means Monday, Tuesday, Wednesday, Thursday and Friday, with an exception for the Belgian public holidays (click here).

Tip: Use the calendar on the right side of the screen to determine the submission deadline.

Each visa application must be submitted

• no later than the 15th working day prior to the day the scientific event starts
• before any funding is made available to the organiser

‘Working day’ means Monday, Tuesday, Wednesday, Thursday and Friday, with an exception for the public holidays.

a) Mdeon has created a shortened submission deadline of minimum six working days prior to the first day of the scientific event for four very specific situations, namely:

• when the event convenes ON THE SPOT maximum 15 participants and speakers (and possibly others who were present) in total, all nationalities merged,
• when the visa application concerns a healthcare professional taking part in the scientific meeting as a consultant
• in case of reintroduction of a visa application as a result of a substantial modification (after visa)
• in case of reintroduction of a visa application as a result of a refusal (concerning a dossier submitted on time).

b) Mdeon has also created a shortened submission deadline of minimum of two working days prior to the first day of the scientific manifestation in the event of an emergency (urgency procedure). In this case, the visa application must reach the secretariat no later than 12:00 (noon) of the second working day preceding the day of the start of the scientific event (click here for more info).