{"id":1571,"date":"2025-08-21T11:11:21","date_gmt":"2025-08-21T11:11:21","guid":{"rendered":"https:\/\/mdeon.be\/?page_id=1571"},"modified":"2025-08-21T11:11:21","modified_gmt":"2025-08-21T11:11:21","slug":"faq","status":"publish","type":"page","link":"https:\/\/mdeon.be\/en\/faq\/","title":{"rendered":"FAQ"},"content":{"rendered":"<div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-1 fusion-flex-container has-pattern-background has-mask-background nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"max-width:1248px;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-0 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:100%;--awb-margin-top-large:0px;--awb-spacing-right-large:1.92%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-order-medium:0;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"fusion-title title fusion-title-1 fusion-sep-none fusion-title-text fusion-title-size-one\" style=\"--awb-margin-top-small:10px;--awb-margin-right-small:0px;--awb-margin-bottom-small:10px;--awb-margin-left-small:0px;\"><h1 class=\"fusion-title-heading title-heading-left\" style=\"margin:0;\">Frequently Asked Questions<\/h1><\/div><div class=\"fusion-text fusion-text-1\"><p>Click\u00a0<a href=\"http:\/\/mdeon.be\/wp-content\/uploads\/2025\/01\/250129-FAQ-EN.pdf\" target=\"_blank\" rel=\"noopener\">here\u00a0<\/a>for a printable version.<\/p>\n<\/div><style type=\"text\/css\">.fusion-faqs-wrapper #accordian-1 .fusion-panel { border-color:var(--awb-color3); }.fusion-faqs-wrapper #accordian-1 .fusion-panel:hover{ border-color: var(--awb-color3); }.fusion-accordian #accordian-1 .panel-title a .fa-fusion-box:before{ font-size: 16px;width: 16px;}.fusion-accordian #accordian-1 .panel-title a .fa-fusion-box{ color: var(--awb-color1);}.fusion-accordian  #accordian-1 .panel-title a{font-family:\"Inter\";font-style:normal;font-weight:400;}.fusion-accordian  #accordian-1 .panel-title a:not(:hover){}.fusion-accordian  #accordian-1 .toggle-content{font-family:\"Inter\";font-style:normal;font-weight:400;}.fusion-accordian #accordian-1 .fa-fusion-box { background-color: var(--awb-color7) !important;border-color: var(--awb-color7) !important;}.fusion-accordian #accordian-1 .panel-title a:hover,.fusion-accordian #accordian-1 .panel-title a.hover { color: var(--awb-color4);}.fusion-faq-shortcode .fusion-accordian #accordian-1 .fusion-toggle-boxed-mode:hover .panel-title a { color: var(--awb-color4);}.fusion-accordian #accordian-1 .panel-title .active .fa-fusion-box,.fusion-accordian #accordian-1 .panel-title a:hover .fa-fusion-box,.fusion-accordian #accordian-1 .panel-title a.hover .fa-fusion-box { background-color: var(--awb-color4)!important;border-color: var(--awb-color4)!important;}<\/style><div class=\"fusion-faq-shortcode\" style=\"\"><div class=\"fusion-faqs-wrapper\"><div class=\"accordian fusion-accordian\"><div class=\"panel-group \" id=\"accordian-1\"><div class=\"fusion-panel panel-default fusion-faq-post fusion-faq-post-1265 \"><span class=\"entry-title rich-snippet-hidden\">FAQ 1. Healthcare Professionals and Institutions Concerned<\/span><span class=\"vcard rich-snippet-hidden\"><span class=\"fn\"><a href=\"https:\/\/mdeon.be\/en\/author\/dimitri-perraudinkeysource-be\/\" rel=\"author\">dimitri.perraudin@keysource.be<\/a><\/span><\/span><span class=\"updated rich-snippet-hidden\">2026-05-13T09:00:48+00:00<\/span><div class=\"panel-heading\"><h4 id=\"faq_1-1265\" class=\"panel-title toggle\"><a data-toggle=\"collapse\" class=\"collapsed\" data-parent=\"#accordian-1\" data-target=\"#collapse-1-1265\" href=\"#collapse-1-1265\" aria-expanded=\"false\"><div class=\"fusion-toggle-icon-wrapper\"><div class=\"fusion-toggle-icon-wrapper-main\"><div class=\"fusion-toggle-icon-wrapper-sub\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/div><\/div><\/div><div class=\"fusion-toggle-heading\">FAQ 1. Healthcare Professionals and Institutions Concerned<\/div><\/a><\/h4><\/div><div id=\"collapse-1-1265\" aria-labelledby=\"faq_1-1265\" class=\"panel-collapse collapse\"><div class=\"panel-body toggle-content post-content\"><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-1-1 fusion-flex-container has-pattern-background has-mask-background nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"width:104% !important;max-width:104% !important;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-1 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:100%;--awb-flex-grow:0;--awb-flex-shrink:0;--awb-margin-top-large:0px;--awb-spacing-right-large:1.92%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-order-medium:0;--awb-flex-grow-medium:;--awb-flex-shrink-medium:;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-flex-grow-small:;--awb-flex-shrink-small:;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"accordian fusion-accordian\" style=\"--awb-border-size:1px;--awb-icon-size:14px;--awb-content-font-size:var(--awb-typography4-font-size);--awb-icon-alignment:left;--awb-hover-color:var(--awb-color2);--awb-border-color:var(--awb-color3);--awb-background-color:var(--awb-color1);--awb-divider-color:var(--awb-color3);--awb-divider-hover-color:var(--awb-color3);--awb-icon-color:var(--awb-color1);--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);--awb-icon-box-color:var(--awb-color8);--awb-toggle-hover-accent-color:var(--awb-color5);--awb-title-font-family:var(--awb-typography1-font-family);--awb-title-font-weight:var(--awb-typography1-font-weight);--awb-title-font-style:var(--awb-typography1-font-style);--awb-title-font-size:16px;--awb-title-letter-spacing:var(--awb-typography1-letter-spacing);--awb-title-line-height:var(--awb-typography1-line-height);--awb-content-font-family:var(--awb-typography4-font-family);--awb-content-font-weight:var(--awb-typography4-font-weight);--awb-content-font-style:var(--awb-typography4-font-style);\"><div class=\"panel-group fusion-toggle-icon-boxed\" id=\"accordion-1265-1\"><div class=\"fusion-panel panel-default panel-90e05b384126ec5dd fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_90e05b384126ec5dd\"><a aria-expanded=\"false\" aria-controls=\"90e05b384126ec5dd\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1265-1\" data-target=\"#90e05b384126ec5dd\" href=\"#90e05b384126ec5dd\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 1.1. Who is concerned by the visa procedure? <\/span><\/a><\/h4><\/div><div id=\"90e05b384126ec5dd\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_90e05b384126ec5dd\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>Doctors, pharmacists, nurses, vets, dentists, truss-makers, opticians, hospital directors, hospital equipment purchasers, chiropodists, midwives, laboratory directors, bio-medical operatives, wholesalers, physiotherapists, mediators, care workers , nutritionists, hospital technicians, clinical psychologists, etc.<\/p>\n<p><span style=\"text-decoration: underline;\">In other words<\/span>, all healthcare professionals who distribute, purchase (or arrange for the purchase of), prescribe, recommend, dispense, or administer medications and\/or distribute, purchase (or arrange for the purchase of), rent (or arrange for the rental of), recommend, use, or prescribe medical devices, <span style=\"text-decoration: underline;\">including<\/span> the institutions where one or more of these actions take place (such as hospitals, nursing homes, private clinics, rehabilitation centers, home care services, and similar care facilities). Not only do the institutions themselves fall within the scope of application, but also all persons involved in the prescription, dispensing, administration, or use of medications and\/or medical devices, such as a hospital director, hospital technicians, purchasing committees, etc. Not only do the institutions themselves fall within the scope of Article 10, but also persons who, within those institutions, are involved in the supply, prescription, dispensing, administration, or use of medicinal products and\/or medical devices. This may be the case, for example, for a hospital director, hospital technicians, or members of purchasing committees, to the extent that they are involved in these activities in that capacity.<\/p>\n<p>What about <u>retired professionals<\/u>? These individuals are only excluded from the scope of the licensing requirement if they no longer hold a license as provided for in Article 10 of the Law of April 22, 2019, on the professional practice of healthcare professions, nor do they have an INAMI number.<\/p>\n<p>The visa procedure does <span style=\"text-decoration: underline;\">not<\/span>, however, apply to professional associations (unless benefits are granted, directly or indirectly through such an association, to healthcare professionals), nor to patients or patient associations.<\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-0ddb62bf8f0c01fa8 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_0ddb62bf8f0c01fa8\"><a aria-expanded=\"false\" aria-controls=\"0ddb62bf8f0c01fa8\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1265-1\" data-target=\"#0ddb62bf8f0c01fa8\" href=\"#0ddb62bf8f0c01fa8\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 1.2. Is a visa required when hospitality is offered to a speaker or a consultant? <\/span><\/a><\/h4><\/div><div id=\"0ddb62bf8f0c01fa8\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_0ddb62bf8f0c01fa8\"><div class=\"panel-body toggle-content fusion-clearfix\">Yes, if it concerns a healthcare professional (see FAQ 1.1).<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-66a3f6cf4b02151e6 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_66a3f6cf4b02151e6\"><a aria-expanded=\"false\" aria-controls=\"66a3f6cf4b02151e6\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1265-1\" data-target=\"#66a3f6cf4b02151e6\" href=\"#66a3f6cf4b02151e6\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 1.3. Is it necessary to request a visa when a company wishes to invite a healthcare professional from another country? <\/span><\/a><\/h4><\/div><div id=\"66a3f6cf4b02151e6\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_66a3f6cf4b02151e6\"><div class=\"panel-body toggle-content fusion-clearfix\">In principle, it is not necessary to request a visa under these circumstances, unless the professional concerned exercises in his capacity as such in Belgium.<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default fusion-faq-post fusion-faq-post-1267 \"><span class=\"entry-title rich-snippet-hidden\">FAQ 2. Companies Concerned<\/span><span class=\"vcard rich-snippet-hidden\"><span class=\"fn\"><a href=\"https:\/\/mdeon.be\/en\/author\/dimitri-perraudinkeysource-be\/\" rel=\"author\">dimitri.perraudin@keysource.be<\/a><\/span><\/span><span class=\"updated rich-snippet-hidden\">2026-05-13T09:01:32+00:00<\/span><div class=\"panel-heading\"><h4 id=\"faq_1-1267\" class=\"panel-title toggle\"><a data-toggle=\"collapse\" class=\"collapsed\" data-parent=\"#accordian-1\" data-target=\"#collapse-1-1267\" href=\"#collapse-1-1267\" aria-expanded=\"false\"><div class=\"fusion-toggle-icon-wrapper\"><div class=\"fusion-toggle-icon-wrapper-main\"><div class=\"fusion-toggle-icon-wrapper-sub\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/div><\/div><\/div><div class=\"fusion-toggle-heading\">FAQ 2. Companies Concerned<\/div><\/a><\/h4><\/div><div id=\"collapse-1-1267\" aria-labelledby=\"faq_1-1267\" class=\"panel-collapse collapse\"><div class=\"panel-body toggle-content post-content\"><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-1-2 fusion-flex-container has-pattern-background has-mask-background nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"width:104% !important;max-width:104% !important;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-2 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:100%;--awb-flex-grow:0;--awb-flex-shrink:0;--awb-margin-top-large:0px;--awb-spacing-right-large:1.92%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-order-medium:0;--awb-flex-grow-medium:;--awb-flex-shrink-medium:;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-flex-grow-small:;--awb-flex-shrink-small:;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"accordian fusion-accordian\" style=\"--awb-border-size:1px;--awb-icon-size:14px;--awb-content-font-size:var(--awb-typography4-font-size);--awb-icon-alignment:left;--awb-hover-color:var(--awb-color2);--awb-border-color:var(--awb-color3);--awb-background-color:var(--awb-color1);--awb-divider-color:var(--awb-color3);--awb-divider-hover-color:var(--awb-color3);--awb-icon-color:var(--awb-color1);--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);--awb-icon-box-color:var(--awb-color8);--awb-toggle-hover-accent-color:var(--awb-color5);--awb-title-font-family:var(--awb-typography1-font-family);--awb-title-font-weight:var(--awb-typography1-font-weight);--awb-title-font-style:var(--awb-typography1-font-style);--awb-title-font-size:16px;--awb-title-letter-spacing:var(--awb-typography1-letter-spacing);--awb-title-line-height:var(--awb-typography1-line-height);--awb-content-font-family:var(--awb-typography4-font-family);--awb-content-font-weight:var(--awb-typography4-font-weight);--awb-content-font-style:var(--awb-typography4-font-style);\"><div class=\"panel-group fusion-toggle-icon-boxed\" id=\"accordion-1267-2\"><div class=\"fusion-panel panel-default panel-2dd410756310a2f56 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_2dd410756310a2f56\"><a aria-expanded=\"false\" aria-controls=\"2dd410756310a2f56\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1267-2\" data-target=\"#2dd410756310a2f56\" href=\"#2dd410756310a2f56\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 2.1. Which companies are concerned? <\/span><\/a><\/h4><\/div><div id=\"2dd410756310a2f56\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_2dd410756310a2f56\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>Companies which in Belgium<\/p>\n<ul>\n<li>manufacture, import, deliver and\/or distribute medicinal products and\/or<\/li>\n<li>have a marketing authorisation for a medicinal product and\/or<\/li>\n<li>have a CE marking for a medical device and\/or<\/li>\n<li>manufacture, import, deliver, distribute and\/or rent-out medical devices,<\/li>\n<li>and invite or sponsor one or more healthcare professionals who practise in their capacity in Belgium to participate in an event of a scientific nature.<\/li>\n<\/ul>\n<p>In other words, are concerned:<\/p>\n<ul>\n<li>both pharmaceutical companies and companies of the medical devices sector<\/li>\n<li>both Belgian companies and those from other countries<\/li>\n<li>both manufacturers and distributors, wholesalers or importers.<\/li>\n<\/ul>\n<p>As soon as there is a connection with the prescribing, dispensing, administering, or using of medicinal products or medical devices, Article 10 applies\u2014regardless of the company\u2019s other activities. A <span style=\"color: #993366;\"><strong>mixed portfolio<\/strong><\/span> within a company does not affect the applicability of Article 10. Example: a company that distributes both medicines and dietary supplements falls under Article 10, even if the majority of its activities fall outside the scope of the Act.<\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-91d04203d59fac250 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_91d04203d59fac250\"><a aria-expanded=\"false\" aria-controls=\"91d04203d59fac250\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1267-2\" data-target=\"#91d04203d59fac250\" href=\"#91d04203d59fac250\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 2.2. When a healthcare professional practising in Belgium is sponsored by a company from abroad, does he or she need to be covered by a visa number? <\/span><\/a><\/h4><\/div><div id=\"91d04203d59fac250\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_91d04203d59fac250\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>A visa is required once a healthcare professional is practicing or can practice in Belgium is invited or sponsored by a pharmaceutical company or a company from the medical devices sector, whether or not the company is based in Belgium.<\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default fusion-faq-post fusion-faq-post-1272 \"><span class=\"entry-title rich-snippet-hidden\">FAQ 3. The Concept of \u2018event of several days\u2019<\/span><span class=\"vcard rich-snippet-hidden\"><span class=\"fn\"><a href=\"https:\/\/mdeon.be\/en\/author\/dimitri-perraudinkeysource-be\/\" rel=\"author\">dimitri.perraudin@keysource.be<\/a><\/span><\/span><span class=\"updated rich-snippet-hidden\">2026-05-13T09:02:19+00:00<\/span><div class=\"panel-heading\"><h4 id=\"faq_1-1272\" class=\"panel-title toggle\"><a data-toggle=\"collapse\" class=\"collapsed\" data-parent=\"#accordian-1\" data-target=\"#collapse-1-1272\" href=\"#collapse-1-1272\" aria-expanded=\"false\"><div class=\"fusion-toggle-icon-wrapper\"><div class=\"fusion-toggle-icon-wrapper-main\"><div class=\"fusion-toggle-icon-wrapper-sub\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/div><\/div><\/div><div class=\"fusion-toggle-heading\">FAQ 3. The Concept of \u2018event of several days\u2019<\/div><\/a><\/h4><\/div><div id=\"collapse-1-1272\" aria-labelledby=\"faq_1-1272\" class=\"panel-collapse collapse\"><div class=\"panel-body toggle-content post-content\"><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-1-3 fusion-flex-container has-pattern-background has-mask-background nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"width:104% !important;max-width:104% !important;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-3 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:100%;--awb-flex-grow:0;--awb-flex-shrink:0;--awb-margin-top-large:0px;--awb-spacing-right-large:1.92%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-order-medium:0;--awb-flex-grow-medium:;--awb-flex-shrink-medium:;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-flex-grow-small:;--awb-flex-shrink-small:;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"accordian fusion-accordian\" style=\"--awb-border-size:1px;--awb-icon-size:14px;--awb-content-font-size:var(--awb-typography4-font-size);--awb-icon-alignment:left;--awb-hover-color:var(--awb-color2);--awb-border-color:var(--awb-color3);--awb-background-color:var(--awb-color1);--awb-divider-color:var(--awb-color3);--awb-divider-hover-color:var(--awb-color3);--awb-icon-color:var(--awb-color1);--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);--awb-icon-box-color:var(--awb-color8);--awb-toggle-hover-accent-color:var(--awb-color5);--awb-title-font-family:var(--awb-typography1-font-family);--awb-title-font-weight:var(--awb-typography1-font-weight);--awb-title-font-style:var(--awb-typography1-font-style);--awb-title-font-size:16px;--awb-title-letter-spacing:var(--awb-typography1-letter-spacing);--awb-title-line-height:var(--awb-typography1-line-height);--awb-content-font-family:var(--awb-typography4-font-family);--awb-content-font-weight:var(--awb-typography4-font-weight);--awb-content-font-style:var(--awb-typography4-font-style);\"><div class=\"panel-group fusion-toggle-icon-boxed\" id=\"accordion-1272-3\"><div class=\"fusion-panel panel-default panel-d1787cd21b5ed65ce fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_d1787cd21b5ed65ce\"><a aria-expanded=\"false\" aria-controls=\"d1787cd21b5ed65ce\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1272-3\" data-target=\"#d1787cd21b5ed65ce\" href=\"#d1787cd21b5ed65ce\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 3.1. What exactly is covered by the expression \u201can event taking place during several consecutive calendar days\u201d?<\/span><\/a><\/h4><\/div><div id=\"d1787cd21b5ed65ce\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_d1787cd21b5ed65ce\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>This is the legal wording coming from article 10 of the Law on medicinal products.<\/p>\n<p>Two situations are concerned:<\/p>\n<ul>\n<li>The scientific programme of the event takes place over several consecutive calendar days.\u00a0<em>Ex<\/em>.: it commences on day A and finishes on day B (regardless of the actual duration of the sponsored professional\u2019s participation: see FAQ 3.2).<\/li>\n<\/ul>\n<ul>\n<li>The scientific programme of the event takes place on one single day (or less) but requires an overnight stay as the event takes place abroad.\u00a0<em>Ex<\/em>.: an event commences in Paris at 8.00am and finishes at 4.00pm. Participants must arrive the night before in order to be punctual for the start of the event. The event as a whole therefore takes place over several consecutive calendar days, even though the programme lasts for less than one day.<\/li>\n<\/ul>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-7e9590c52d5926fb2 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_7e9590c52d5926fb2\"><a aria-expanded=\"false\" aria-controls=\"7e9590c52d5926fb2\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1272-3\" data-target=\"#7e9590c52d5926fb2\" href=\"#7e9590c52d5926fb2\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 3.2. Is a visa required for an event lasting several days when no participant stays overnight or if the healthcare professional only participates one day? <\/span><\/a><\/h4><\/div><div id=\"7e9590c52d5926fb2\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_7e9590c52d5926fb2\"><div class=\"panel-body toggle-content fusion-clearfix\">Yes, a visa is required as the programme alone already takes place over more than one consecutive calendar day.<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-dbe31672c23bdaa32 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_dbe31672c23bdaa32\"><a aria-expanded=\"false\" aria-controls=\"dbe31672c23bdaa32\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1272-3\" data-target=\"#dbe31672c23bdaa32\" href=\"#dbe31672c23bdaa32\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 3.3. What about a scientific meeting that takes place over less than a day organised during but nothing to with a congress?<\/span><\/a><\/h4><\/div><div id=\"dbe31672c23bdaa32\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_dbe31672c23bdaa32\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>If a company organises a scientific meeting lasting less than a day where only a dinner and\/or a lunch is being offered and that is taking place abroad because of a congress at the same time to which all the invited healthcare professionals are participating, then no visa is required if:<\/p>\n<ul>\n<li>it lasts less than a day,<\/li>\n<li>it has nothing to do with the congress taking place at the same venue and its agenda and invitation were set and sent out in advance (this is prior to the congress taking place at the same time),<\/li>\n<li>it concerns an international public,<\/li>\n<li>only a meal is being offered.<\/li>\n<\/ul>\n<p><u>Please note<\/u>: in that case,\u00a0<a href=\"https:\/\/www.mdeon.be\/en\/circulars\/\" target=\"_blank\" rel=\"noopener\">Circular No. 622bis<\/a>\u00a0of the Federal Agency for Medicines and Health Products has to be respected.<\/p>\n<p>If, on the other hand, it concerns the sponsoring of only meals during a congress, see FAQ 8.4.<\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-1e415d0edeb5da509 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_1e415d0edeb5da509\"><a aria-expanded=\"false\" aria-controls=\"1e415d0edeb5da509\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1272-3\" data-target=\"#1e415d0edeb5da509\" href=\"#1e415d0edeb5da509\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 3.4 When may sponsorship be granted or offered?<\/span><\/a><\/h4><\/div><div id=\"1e415d0edeb5da509\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_1e415d0edeb5da509\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>Sponsorship may only be granted or offered to the healthcare professional in question after the Mdeon visa has been granted.<\/p>\n<p>This means that the company may make internal practical preparations prior to obtaining the visa, such as pre-booking or reserving flights, hotel rooms, or other logistical arrangements, provided that these are not transferred or definitively allocated to the healthcare professionals before the visa decision is made, nor in the event of a negative decision.<\/p>\n<p>Every company must have internal procedures that clearly describe:<\/p>\n<ul>\n<li>How to submit the visa application;<\/li>\n<li>Which department or person is responsible for the application;<\/li>\n<li>How Mdeon\u2019s decision\u2014whether positive or negative\u2014should be communicated to the healthcare professional.<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default fusion-faq-post fusion-faq-post-1276 \"><span class=\"entry-title rich-snippet-hidden\">FAQ 4. Scientific Programmes<\/span><span class=\"vcard rich-snippet-hidden\"><span class=\"fn\"><a href=\"https:\/\/mdeon.be\/en\/author\/dimitri-perraudinkeysource-be\/\" rel=\"author\">dimitri.perraudin@keysource.be<\/a><\/span><\/span><span class=\"updated rich-snippet-hidden\">2026-05-13T13:09:53+00:00<\/span><div class=\"panel-heading\"><h4 id=\"faq_1-1276\" class=\"panel-title toggle\"><a data-toggle=\"collapse\" class=\"collapsed\" data-parent=\"#accordian-1\" data-target=\"#collapse-1-1276\" href=\"#collapse-1-1276\" aria-expanded=\"false\"><div class=\"fusion-toggle-icon-wrapper\"><div class=\"fusion-toggle-icon-wrapper-main\"><div class=\"fusion-toggle-icon-wrapper-sub\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/div><\/div><\/div><div class=\"fusion-toggle-heading\">FAQ 4. Scientific Programmes<\/div><\/a><\/h4><\/div><div id=\"collapse-1-1276\" aria-labelledby=\"faq_1-1276\" class=\"panel-collapse collapse\"><div class=\"panel-body toggle-content post-content\"><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-1-4 fusion-flex-container has-pattern-background has-mask-background nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"width:104% !important;max-width:104% !important;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-4 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:100%;--awb-flex-grow:0;--awb-flex-shrink:0;--awb-margin-top-large:0px;--awb-spacing-right-large:1.92%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-order-medium:0;--awb-flex-grow-medium:;--awb-flex-shrink-medium:;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-flex-grow-small:;--awb-flex-shrink-small:;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"accordian fusion-accordian\" style=\"--awb-border-size:1px;--awb-icon-size:14px;--awb-content-font-size:var(--awb-typography4-font-size);--awb-icon-alignment:left;--awb-hover-color:var(--awb-color2);--awb-border-color:var(--awb-color3);--awb-background-color:var(--awb-color1);--awb-divider-color:var(--awb-color3);--awb-divider-hover-color:var(--awb-color3);--awb-icon-color:var(--awb-color1);--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);--awb-icon-box-color:var(--awb-color8);--awb-toggle-hover-accent-color:var(--awb-color5);--awb-title-font-family:var(--awb-typography1-font-family);--awb-title-font-weight:var(--awb-typography1-font-weight);--awb-title-font-style:var(--awb-typography1-font-style);--awb-title-font-size:16px;--awb-title-letter-spacing:var(--awb-typography1-letter-spacing);--awb-title-line-height:var(--awb-typography1-line-height);--awb-content-font-family:var(--awb-typography4-font-family);--awb-content-font-weight:var(--awb-typography4-font-weight);--awb-content-font-style:var(--awb-typography4-font-style);\"><div class=\"panel-group fusion-toggle-icon-boxed\" id=\"accordion-1276-4\"><div class=\"fusion-panel panel-default panel-dc1d11029a9ffa7e5 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_dc1d11029a9ffa7e5\"><a aria-expanded=\"false\" aria-controls=\"dc1d11029a9ffa7e5\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1276-4\" data-target=\"#dc1d11029a9ffa7e5\" href=\"#dc1d11029a9ffa7e5\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 4.1. What is a detailed scientific programme? <\/span><\/a><\/h4><\/div><div id=\"dc1d11029a9ffa7e5\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_dc1d11029a9ffa7e5\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>A scientific programme is considered to be detailed when it contains per day:<\/p>\n<ul>\n<li>a\u00a0<u>detailed timetable<\/u> (not only from 9.00am to 12 noon and from 1.00pm to 5.00pm but per units of 20 or 30 minutes, for example, or per topic), <span style=\"text-decoration: underline;\">also<\/span> mentioning the date of the meeting.<\/li>\n<li>and a\u00a0<u>detailed content<\/u>\u00a0(not only the nature of the sessions but also the title of each scientific topic and, if possible, the names of the speakers). The content must be sufficiently clear so that the Visa Bureau understands what it is about. If too much jargon or uncommon abbreviations are used, this should be clarified to enable the Visa Bureau to properly exercise its control powers.<\/li>\n<\/ul>\n<p>Please note that only programs of a\u00a0<em>purely scientific<\/em>\u00a0nature in the context of the medical and pharmaceutical science are allowed (see FAQ 5.1).<\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-3d37fe82ed3f6fbc0 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_3d37fe82ed3f6fbc0\"><a aria-expanded=\"false\" aria-controls=\"3d37fe82ed3f6fbc0\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1276-4\" data-target=\"#3d37fe82ed3f6fbc0\" href=\"#3d37fe82ed3f6fbc0\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 4.2. Does a preliminary programme suffice in order to establish the scientific nature of an event? <\/span><\/a><\/h4><\/div><div id=\"3d37fe82ed3f6fbc0\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_3d37fe82ed3f6fbc0\"><div class=\"panel-body toggle-content fusion-clearfix\">A preliminary programme may suffice with the proviso that it is detailed for each day in terms of content and timetable.<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-823cbab620d722245 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_823cbab620d722245\"><a aria-expanded=\"false\" aria-controls=\"823cbab620d722245\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1276-4\" data-target=\"#823cbab620d722245\" href=\"#823cbab620d722245\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 4.3. What should a company do if the detailed programme for an event is only available just before the commencement of the event? <\/span><\/a><\/h4><\/div><div id=\"823cbab620d722245\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_823cbab620d722245\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>The company may submit a request for a visa as long as the following is included at the time of the submission:<\/p>\n<ul>\n<li>the\u00a0<em>provisional<\/em>\u00a0programme as available at the moment of submission of the visa,<\/li>\n<li>the\u00a0<em>detailed<\/em>\u00a0programme of the previous edition,<\/li>\n<li><em>and<\/em>\u00a0a confirmation by the organiser (by email) or by the company of the date at which the detailed programme will be available. This date must be no later than three months before the event; the company will otherwise have to await the publication of the detailed programme before applying for a visa.<\/li>\n<\/ul>\n<p>After having obtained a visa on this basis, it is incumbent on the company to verify that the detailed programme, once available, does not differ in any way from the previous application. If this were not to be the case, a new request for a visa would have to be submitted as a result of the substantial modification to the programme.<\/p>\n<p>However, the above-mentioned does\u00a0not\u00a0apply:<\/p>\n<ul>\n<li>to events taking place for the first time<\/li>\n<li>to events organised by a company<\/li>\n<li>to visa requests concerning sponsorship of scientific organisers (V2).<\/li>\n<\/ul>\n<p>In these cases the request for a visa should only be made once the detailed programme (provisional or definitive) is ready.<\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-05986f9de30049178 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_05986f9de30049178\"><a aria-expanded=\"false\" aria-controls=\"05986f9de30049178\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1276-4\" data-target=\"#05986f9de30049178\" href=\"#05986f9de30049178\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 4.4. Important note concerning the programme of investigator meetings<\/span><\/a><\/h4><\/div><div id=\"05986f9de30049178\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_05986f9de30049178\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>As far as meetings for investigators are concerned, it is important to briefly explain in the visa submission (or in an appendix) what the clinical trials consists of and its aims. If uncommon abbreviations are used in the summary of the programme, they must be explained. Some meetings for investigators are in fact so full of abbreviations that the Visa Bureau is not in a position to verify if the event is a purely scientific one.<\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-fa54a04112d76af32 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_fa54a04112d76af32\"><a aria-expanded=\"false\" aria-controls=\"fa54a04112d76af32\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1276-4\" data-target=\"#fa54a04112d76af32\" href=\"#fa54a04112d76af32\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 4.5. Are social activities permitted? <\/span><\/a><\/h4><\/div><div id=\"fa54a04112d76af32\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_fa54a04112d76af32\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>If the scientific event is\u00a0<u>organised by a company<\/u>\u00a0(or by a third party on behalf of a company), no social or cultural activity may be organised \u2013 even if healthcare professionals participating are paying for any such activity.<\/p>\n<p>If the event is\u00a0<u>organised by healthcare professionals<\/u>\u00a0or other associations independent of companies, it is allowed to organise a social or cultural event, but only on the condition that<\/p>\n<ul>\n<li>it is not part of the scientific program (e.g. not during the day, but in the evening after the scientific sessions ended), and<\/li>\n<li>it is financed from other funds than those issuing from medical devices or pharmaceutical companies.<\/li>\n<\/ul>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-ab9e4fd483a3272e3 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_ab9e4fd483a3272e3\"><a aria-expanded=\"false\" aria-controls=\"ab9e4fd483a3272e3\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1276-4\" data-target=\"#ab9e4fd483a3272e3\" href=\"#ab9e4fd483a3272e3\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 4.6. What about virtual and hybrid scientific meetings? <\/span><\/a><\/h4><\/div><div id=\"ab9e4fd483a3272e3\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_ab9e4fd483a3272e3\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>For a definition, see Article 3.2 of the\u00a0<a href=\"https:\/\/www.mdeon.be\/wp-content\/uploads\/2022\/12\/Code-Mdeon-EN-01.01.2023.pdf\" target=\"_blank\" rel=\"noopener\">Code of Ethics<\/a>.<\/p>\n<p>A purely virtual scientific event is subject to a visa requirement if it takes place over several consecutive calendar days and if its registration fee is paid (cumulative conditions). In this case, a supporting document of the registration fee (price + what is included) must always be attached: for more info see FAQ 9.4.<\/p>\n<p>In the case of purely virtual participation, the hospitality offered is limited to the registration fee (meals or other hospitality may under no circumstances be offered).<\/p>\n<p>For purely virtual scientific meetings, there is no minimum number of hours of scientific activities. For example, a virtual scientific program of 4 hours may be spread over 2 hours on day X (from 6 pm to 8 pm) and another 2 hours on day X+1 (from 8 am to 10 am).<\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default fusion-faq-post fusion-faq-post-1280 \"><span class=\"entry-title rich-snippet-hidden\">FAQ 5. Types of Scientific Events<\/span><span class=\"vcard rich-snippet-hidden\"><span class=\"fn\"><a href=\"https:\/\/mdeon.be\/en\/author\/dimitri-perraudinkeysource-be\/\" rel=\"author\">dimitri.perraudin@keysource.be<\/a><\/span><\/span><span class=\"updated rich-snippet-hidden\">2026-05-19T09:54:40+00:00<\/span><div class=\"panel-heading\"><h4 id=\"faq_1-1280\" class=\"panel-title toggle\"><a data-toggle=\"collapse\" class=\"collapsed\" data-parent=\"#accordian-1\" data-target=\"#collapse-1-1280\" href=\"#collapse-1-1280\" aria-expanded=\"false\"><div class=\"fusion-toggle-icon-wrapper\"><div class=\"fusion-toggle-icon-wrapper-main\"><div class=\"fusion-toggle-icon-wrapper-sub\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/div><\/div><\/div><div class=\"fusion-toggle-heading\">FAQ 5. Types of Scientific Events<\/div><\/a><\/h4><\/div><div id=\"collapse-1-1280\" aria-labelledby=\"faq_1-1280\" class=\"panel-collapse collapse\"><div class=\"panel-body toggle-content post-content\"><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-1-5 fusion-flex-container has-pattern-background has-mask-background nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"width:104% !important;max-width:104% !important;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-5 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:100%;--awb-flex-grow:0;--awb-flex-shrink:0;--awb-margin-top-large:0px;--awb-spacing-right-large:1.92%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-order-medium:0;--awb-flex-grow-medium:;--awb-flex-shrink-medium:;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-flex-grow-small:;--awb-flex-shrink-small:;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"accordian fusion-accordian\" style=\"--awb-border-size:1px;--awb-icon-size:14px;--awb-content-font-size:var(--awb-typography4-font-size);--awb-icon-alignment:left;--awb-hover-color:var(--awb-color2);--awb-border-color:var(--awb-color3);--awb-background-color:var(--awb-color1);--awb-divider-color:var(--awb-color3);--awb-divider-hover-color:var(--awb-color3);--awb-icon-color:var(--awb-color1);--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);--awb-icon-box-color:var(--awb-color8);--awb-toggle-hover-accent-color:var(--awb-color5);--awb-title-font-family:var(--awb-typography1-font-family);--awb-title-font-weight:var(--awb-typography1-font-weight);--awb-title-font-style:var(--awb-typography1-font-style);--awb-title-font-size:16px;--awb-title-letter-spacing:var(--awb-typography1-letter-spacing);--awb-title-line-height:var(--awb-typography1-line-height);--awb-content-font-family:var(--awb-typography4-font-family);--awb-content-font-weight:var(--awb-typography4-font-weight);--awb-content-font-style:var(--awb-typography4-font-style);\"><div class=\"panel-group fusion-toggle-icon-boxed\" id=\"accordion-1280-5\"><div class=\"fusion-panel panel-default panel-772d33cc905d21836 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_772d33cc905d21836\"><a aria-expanded=\"false\" aria-controls=\"772d33cc905d21836\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1280-5\" data-target=\"#772d33cc905d21836\" href=\"#772d33cc905d21836\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 5.1. For which types of events can a visa be accorded? <\/span><\/a><\/h4><\/div><div id=\"772d33cc905d21836\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_772d33cc905d21836\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p><span style=\"color: #008ebf;\"><strong>5.1.1. In general<\/strong><\/span><\/p>\n<p>For all types of events of a <span style=\"color: #993366;\"><u>purely scientific nature<\/u><\/span>: national or international congresses, investigator meetings, expert meetings, symposia, seminars, scientific satellite symposia, training sessions on the proper use of medicines or medical devices, scientific training sessions, advisory boards, live surgery meetings, scientific information sessions, etc. For a definition of each of these scientific meetings, please refer to the Guidance of the FAMHP.<\/p>\n<p><span style=\"color: #993366;\">The following events do <span style=\"text-decoration: underline;\">not<\/span> meet the legal scientific criteria and therefore may <span style=\"text-decoration: underline;\">not<\/span> be sponsored<\/span>: events without a scientific program, events of a promotional nature, satellite symposia of a promotional nature, workshops featuring product demonstrations, local quality groups (\u201cLOK\u201d or \u201cGLEM\u201d), interdisciplinary consultations, product-oriented training sessions, open houses, business lunches or dinners, non-scientific presentations, social events. For a definition of each of these events, please refer to Guideline Art. 10 of the FAMHP or section 5.1.2 below.<\/p>\n<p>Certain topics, presentations or workshops can perhaps be interesting for the participating professionals, but are not in the context of the medical or pharmaceutical science. See for example presentations and workshops on financial, tax or social aspects linked to the exercise of a practice or &#8220;train the trainer&#8221; sessions. If such activities are planned, then also purely scientific activities need to be scheduled occupying the greater part of each day of the event.<\/p>\n<p>In order to present an exclusively scientific nature, the activities of a scientific nature must <span style=\"color: #993366;\">always<\/span> occupy the greater part of each day of the event, from the arrival until the moment of departure. One day must include at least six hours of scientific activities (excluding breaks), during normal office hours (and therefore not for example 7 am &#8211; 1 pm). For the first day and the last day, three hours may be sufficient to allow arrivals and departures.<\/p>\n<p><span style=\"color: #008ebf;\"><strong>5.1.2. Definitions<\/strong><\/span><\/p>\n<p>All definitions of the meetings mentioned above can be found on pages 15\u201318 of the FAMHP Guidance (<a href=\"https:\/\/mdeon.be\/wp-content\/uploads\/2026\/05\/Richtsnoer-artikel-10-versie-12-mei-2026.pdf\" target=\"_blank\" rel=\"noopener\">Dutch version<\/a> &#8211; <a href=\"https:\/\/mdeon.be\/wp-content\/uploads\/2026\/05\/Lignes-directrices-article-10-Version-12-mai-2026.pdf\" target=\"_blank\" rel=\"noopener\">French version<\/a>).<\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-1a10ad397aa3da9e2 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_1a10ad397aa3da9e2\"><a aria-expanded=\"false\" aria-controls=\"1a10ad397aa3da9e2\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1280-5\" data-target=\"#1a10ad397aa3da9e2\" href=\"#1a10ad397aa3da9e2\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 5.2. Factory visits<\/span><\/a><\/h4><\/div><div id=\"1a10ad397aa3da9e2\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_1a10ad397aa3da9e2\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>Factory visits are\u00a0<u>not<\/u> allowed.\u00a0However, the following situations are <u>permitted<\/u> at manufacturing facilities:<\/p>\n<ul>\n<li>Product or procedure training of medical devices that can only take place in the factory because of the relevant expertise or infrastructure in place;\u00a0in this case, however, it does not constitute a factory visit, as this is secondary to the primary objective (the scientific training).<\/li>\n<\/ul>\n<ul>\n<li>In the event of a major scientific added value for the participating professionals, which must be substantiated and justified. The motivation must prove, among other things, why the scientific event cannot take place in Belgium. Moreover, if the factory visit is to be preceded by presentations on theoretical aspects, the latter must represent a maximum of a third of the program, if not the transfer abroad is not justified for the entire duration of the meeting.Merely demonstrating production or other processes or speaking with employees involved in these activities does not constitute significant scientific added value within the meaning of the legislation. Significant scientific added value can only consist of training or the provision of information indispensable to the proper practice of medical and pharmaceutical practice, which must be clearly demonstrated in the visa application.<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default fusion-faq-post fusion-faq-post-1285 \"><span class=\"entry-title rich-snippet-hidden\">FAQ 6. Sponsoring of Organizers (V2)<\/span><span class=\"vcard rich-snippet-hidden\"><span class=\"fn\"><a href=\"https:\/\/mdeon.be\/en\/author\/dimitri-perraudinkeysource-be\/\" rel=\"author\">dimitri.perraudin@keysource.be<\/a><\/span><\/span><span class=\"updated rich-snippet-hidden\">2026-09-16T14:58:12+00:00<\/span><div class=\"panel-heading\"><h4 id=\"faq_1-1285\" class=\"panel-title toggle\"><a data-toggle=\"collapse\" class=\"collapsed\" data-parent=\"#accordian-1\" data-target=\"#collapse-1-1285\" href=\"#collapse-1-1285\" aria-expanded=\"false\"><div class=\"fusion-toggle-icon-wrapper\"><div class=\"fusion-toggle-icon-wrapper-main\"><div class=\"fusion-toggle-icon-wrapper-sub\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/div><\/div><\/div><div class=\"fusion-toggle-heading\">FAQ 6. Sponsoring of Organizers (V2)<\/div><\/a><\/h4><\/div><div id=\"collapse-1-1285\" aria-labelledby=\"faq_1-1285\" class=\"panel-collapse collapse\"><div class=\"panel-body toggle-content post-content\"><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-1-6 fusion-flex-container has-pattern-background has-mask-background nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"width:104% !important;max-width:104% !important;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-6 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:100%;--awb-flex-grow:0;--awb-flex-shrink:0;--awb-margin-top-large:0px;--awb-spacing-right-large:1.92%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-order-medium:0;--awb-flex-grow-medium:;--awb-flex-shrink-medium:;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-flex-grow-small:;--awb-flex-shrink-small:;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"accordian fusion-accordian\" style=\"--awb-border-size:1px;--awb-icon-size:14px;--awb-content-font-size:var(--awb-typography4-font-size);--awb-icon-alignment:left;--awb-hover-color:var(--awb-color2);--awb-border-color:var(--awb-color3);--awb-background-color:var(--awb-color1);--awb-divider-color:var(--awb-color3);--awb-divider-hover-color:var(--awb-color3);--awb-icon-color:var(--awb-color1);--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);--awb-icon-box-color:var(--awb-color8);--awb-toggle-hover-accent-color:var(--awb-color5);--awb-title-font-family:var(--awb-typography1-font-family);--awb-title-font-weight:var(--awb-typography1-font-weight);--awb-title-font-style:var(--awb-typography1-font-style);--awb-title-font-size:16px;--awb-title-letter-spacing:var(--awb-typography1-letter-spacing);--awb-title-line-height:var(--awb-typography1-line-height);--awb-content-font-family:var(--awb-typography4-font-family);--awb-content-font-weight:var(--awb-typography4-font-weight);--awb-content-font-style:var(--awb-typography4-font-style);\"><div class=\"panel-group fusion-toggle-icon-boxed\" id=\"accordion-1285-6\"><div class=\"fusion-panel panel-default panel-48a176ecd88e41af3 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_48a176ecd88e41af3\"><a aria-expanded=\"false\" aria-controls=\"48a176ecd88e41af3\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1285-6\" data-target=\"#48a176ecd88e41af3\" href=\"#48a176ecd88e41af3\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 6.1. In what cases is a visa V2 required? Who can apply for a V2 visa?<\/span><\/a><\/h4><\/div><div id=\"48a176ecd88e41af3\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_48a176ecd88e41af3\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>A scientific event organized by a third party <u>may be organized by<\/u> a separate company specializing in conference organization or by an organization in the healthcare sector. When such a scientific event is sponsored by industry, <u>a visa (V2) is required in the following cases<\/u>:<\/p>\n<ul>\n<li>For events that take place over several consecutive calendar days;<\/li>\n<li>And that 1) are organized by an association managed by a majority of healthcare professionals practicing in Belgium <em>and\/or<\/em> 2) bring together a majority of healthcare professionals practicing in Belgium.<\/li>\n<\/ul>\n<p>In this case, it is the responsibility of the scientific <span style=\"color: #008ebf;\"><strong><u>organizer<\/u><\/strong> <\/span>of the event to submit the V2 visa application and to list all the meeting\u2019s sponsors. The visa number obtained must then be included in all correspondence with the sponsors to inform them that the sponsorship proposal offered complies with legal and ethical provisions. In fact, the visa must be obtained before any funds are paid to the organizer. Sponsors are jointly and severally liable with the organizer for compliance with the visa requirement.<\/p>\n<p>A <span style=\"color: #008ebf;\"><strong><u>company<\/u><\/strong> <\/span>that additionally sponsors certain healthcare professionals to participate must submit a separate visa application (V1), independent of the organizer\u2019s consolidated visa application for sponsorship. Under no circumstances may a company submit a V2 visa application on its own. Only when the organizer has already obtained a V2 visa but has not listed a specific company as a sponsor may that company join the application via a V2 visa application, as a substantial modification to the V2 visa already obtained.<\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-ae80fc411c983fc6a fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_ae80fc411c983fc6a\"><a aria-expanded=\"false\" aria-controls=\"ae80fc411c983fc6a\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1285-6\" data-target=\"#ae80fc411c983fc6a\" href=\"#ae80fc411c983fc6a\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 6.2. What can (or cannot) be sponsored?<\/span><\/a><\/h4><\/div><div id=\"ae80fc411c983fc6a\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_ae80fc411c983fc6a\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>The sponsoring of scientific events is permitted only if the sponsorship is <span style=\"color: #993366;\">clearly and exclusively used for the scientific component of the event<\/span>.<\/p>\n<p><span style=\"color: #008ebf;\"><strong><u>What can be sponsored?<\/u><\/strong><\/span><\/p>\n<p>A company may contribute financially to the organization of a scientific event, for example by covering:<\/p>\n<ul>\n<li>venue rental,<\/li>\n<li>technical support (such as audiovisual and IT support),<\/li>\n<li>speakers\u2019 fees,<\/li>\n<li>printing costs,<\/li>\n<li>catering (provided it is limited to the scientific program).<\/li>\n<\/ul>\n<p><span style=\"color: #008ebf;\"><strong><u>What is not permitted?<\/u><\/strong><\/span><\/p>\n<p>Sponsorship of activities that do not meet the requirements of a scientific event, such as:<\/p>\n<ul>\n<li>social activities,<\/li>\n<li>recreational activities,<\/li>\n<li>promotional activities (including booths: see below),<\/li>\n<li>non-scientific presentations;<\/li>\n<li>etc.<\/li>\n<\/ul>\n<p>Furthermore, the sponsoring company <span style=\"color: #993366;\">may not exert any influence over:<\/span><\/p>\n<ul>\n<li>the program content,<\/li>\n<li>the selection of speakers,<\/li>\n<li>the event\u2019s target audience.<\/li>\n<\/ul>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-df6405de7076c42cd fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_df6405de7076c42cd\"><a aria-expanded=\"false\" aria-controls=\"df6405de7076c42cd\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1285-6\" data-target=\"#df6405de7076c42cd\" href=\"#df6405de7076c42cd\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 6.3. What happens when a sponsored scientific event (such as a conference) does not consist exclusively of scientific components (such as exhibition booths, social activities, non-scientific topics, etc.)?<\/span><\/a><\/h4><\/div><div id=\"df6405de7076c42cd\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_df6405de7076c42cd\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>The sponsoring of scientific events is permitted <span style=\"color: #008ebf;\">only if the funds are clearly and exclusively used for the scientific component.<\/span> The sponsoring company, the organizer, and any healthcare organizations share the responsibility for ensuring the proper, transparent, and verifiable use of the funds.<\/p>\n<p>To prevent the funds referred to in Article 10 from being used for activities that do not meet the requirements of a scientific event, it must be clearly established in each case which costs specifically fall under the scientific component and how these are funded.<\/p>\n<p>For this reason, there must always be a <span style=\"color: #993366;\">strict separation<\/span> between activities with scientific content and those without (such as social, recreational, and promotional activities\u2014including booths\u2014non-scientific presentations, etc.). This separation must be demonstrable at all levels, particularly with regard to content, organization, facilities, programming, and funding, in order to prevent any confusion or undue influence.<\/p>\n<p><span style=\"color: #008ebf;\">The specific conditions for this separation are as follows:<\/span><\/p>\n<ul>\n<li>The promotional or social component must be clearly separated from the scientific program and must not be part of it.<\/li>\n<li>Social or recreational activities may not interrupt the scientific program or take place during it. They must occur exclusively before or after the scientific portion.<\/li>\n<li>The non-scientific portion must not undermine the scientific character of the event.<\/li>\n<li>There must be no confusion regarding the purpose or nature of the meeting; the scientific approach must remain central at all times.<\/li>\n<li>Sponsorship by companies covered by Article 10 may only pertain to the scientific portion of the event.<\/li>\n<li>No form of hospitality may be offered at company booths, with the exception of water, coffee, tea, non-alcoholic beverages, or other similar basic services.<\/li>\n<\/ul>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-71e88ff583d1633f6 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_71e88ff583d1633f6\"><a aria-expanded=\"false\" aria-controls=\"71e88ff583d1633f6\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1285-6\" data-target=\"#71e88ff583d1633f6\" href=\"#71e88ff583d1633f6\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 6.4. What are the responsibilities of companies and the organizer?<\/span><\/a><\/h4><\/div><div id=\"71e88ff583d1633f6\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_71e88ff583d1633f6\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>The <span style=\"color: #008ebf;\"><u>organizer<\/u> <\/span>remains fully responsible for the scientific independence and transparency of the event. In certain cases, a company\u2019s contribution may help cover all or part of the participants\u2019 registration fees or hospitality expenses, but this is permitted only to the extent that these costs relate exclusively to the scientific component of the event.<\/p>\n<p>The <span style=\"color: #008ebf;\">organizer<\/span> must at all times be able to demonstrate that the separation between the scientific program and other components is complete and verifiable. This means that financial flows must be clearly and unambiguously distinguishable, so that an audit can immediately determine which funds were specifically allocated to the scientific component. In this way, any confusion with social, recreational, or promotional components is ruled out. Revenue may therefore not be deposited into a single fund, as there is then a real risk that resources from companies covered by Article 10 could indirectly finance non-scientific activities, which is strictly prohibited.<\/p>\n<p>It is strongly recommended that <span style=\"color: #008ebf;\"><u>all parties involved<\/u><\/span> retain detailed and verifiable supporting documentation that clearly identifies the funds received, their source, and the specific expenses for which they were used. The supporting documentation must unequivocally demonstrate that the funds were spent exclusively on the scientific component.<\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-e8bb32f3c6614dfdb fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_e8bb32f3c6614dfdb\"><a aria-expanded=\"false\" aria-controls=\"e8bb32f3c6614dfdb\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1285-6\" data-target=\"#e8bb32f3c6614dfdb\" href=\"#e8bb32f3c6614dfdb\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 6.5. What are the obligations of companies and the organizer in the context of sponsorship?<\/span><\/a><\/h4><\/div><div id=\"e8bb32f3c6614dfdb\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_e8bb32f3c6614dfdb\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>When a <span style=\"color: #008ebf;\"><strong><u>company<\/u><\/strong> <\/span>contributes to the organization of an exclusively scientific event, it is recommended to have, <span style=\"color: #993366;\">prior to<\/span> the granting of funding, the necessary documents certifying compliance with legal requirements. This includes, at a minimum:<\/p>\n<ul>\n<li>the detailed scientific program;<\/li>\n<li>the approved Mdeon V2 visa (if applicable);<\/li>\n<li>a budget estimate received from the organizer, indicating the anticipated expenses for organizing the scientific event.<\/li>\n<\/ul>\n<p><span style=\"color: #993366;\">After<\/span> the event, the <span style=\"color: #008ebf;\"><strong><u>organizer<\/u><\/strong> <\/span>must have the following documents and be able to present them to the company:<\/p>\n<ul>\n<li>invoices, proof of payment, and VAT receipts;<\/li>\n<li>a detailed breakdown of expenses;<\/li>\n<li>a comprehensive overview of income and expenses, clearly demonstrating that the funds received were not used for non-scientific, promotional, or social activities.<\/li>\n<\/ul>\n<p>The financial report must include, at a minimum, the sections described in Annex A of the FAMHP guidelines. Expenses related to non-scientific activities must always be documented separately, with a clear indication of the party that covered these costs, so that, in the event of a control, it can be immediately determined how the funds were used.<\/p>\n<p><u>Transparency and full traceability<\/u> of financial flows are essential. All parties involved must keep documents available for inspection for 10 years.<\/p>\n<p>! To avoid any confusion, it is recommended that financial flows be organized in such a way as to ensure a complete, clear, and traceable separation between the funds related to the scientific program and those related to the non-scientific component. Any contribution from other parties to the funding of the non-scientific component is permissible only if the contribution is organized and documented entirely separately from the scientific program, through separate and traceable financial flows, so that an inspection can unequivocally determine the origin and use of the funds. In any case, there must be no confusion whatsoever: the non-scientific component must under no circumstances be presented as being made possible, directly or indirectly, by the presence or support of pharmaceutical or medical device companies.<\/p>\n<p>! The perception of healthcare professionals is also decisive: any impression that the non-scientific component is made possible, directly or indirectly, by the presence of pharmaceutical or medical device companies constitutes a prohibited indirect benefit. For this reason, the non-scientific component must under no circumstances be presented or communicated as being, even indirectly, linked to pharmaceutical companies or medical device companies.<\/p>\n<p>Any funding provided by a company must be set forth in <span style=\"text-decoration: underline;\"><span style=\"color: #993366;\"><strong>a single written contract<\/strong><\/span><\/span> between the sponsoring company and the organizer or healthcare organization. This contract must be clear and comprehensive and contain at least the following elements:<\/p>\n<ul>\n<li>The purpose of the funding;<\/li>\n<li>An estimate of the costs covered;<\/li>\n<li>A clause regarding compliance with Article 10;<\/li>\n<li>The obligation to provide supporting documentation following the event;<\/li>\n<li>A provision regarding the handling of unused funds;<\/li>\n<li>And, where applicable, the obligation to communicate Mdeon\u2019s V2 approval to the sponsoring company and\/or participants.<\/li>\n<\/ul>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-3c68dde3bff0e0e29 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_3c68dde3bff0e0e29\"><a aria-expanded=\"false\" aria-controls=\"3c68dde3bff0e0e29\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1285-6\" data-target=\"#3c68dde3bff0e0e29\" href=\"#3c68dde3bff0e0e29\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 6.6. What can an organizer do with the profits (in whole or in part) from industry sponsorship?<\/span><\/a><\/h4><\/div><div id=\"3c68dde3bff0e0e29\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_3c68dde3bff0e0e29\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>If the organizer is itself a beneficiary as provided for in Article 10, retaining the amount or a portion of the unused funds may constitute a violation of the law. In such cases, unused funds must always be refunded to the sponsors or used in accordance with the legal provisions. Beneficiaries are under no circumstances permitted to retain any remaining funds.<\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-eca2f898fd69d5690 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_eca2f898fd69d5690\"><a aria-expanded=\"false\" aria-controls=\"eca2f898fd69d5690\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1285-6\" data-target=\"#eca2f898fd69d5690\" href=\"#eca2f898fd69d5690\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 6.7. What about payment for a booth?<\/span><\/a><\/h4><\/div><div id=\"eca2f898fd69d5690\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_eca2f898fd69d5690\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>Payment by companies to an event organizer for a booth space is considered <span style=\"color: #008ebf;\">a purely commercial transaction<\/span>. It constitutes compensation in exchange for a specific service or benefit provided by the organizer (for example, the provision of a booth space, technical support, logistical services, or visibility).<\/p>\n<p>As long as the payment is limited to the commercial service provided by the organizer, it is not considered a premium or benefit within the meaning of Article 10.<\/p>\n<p>It is, however, essential that the company pay a fair and market-based price, proportional to the nature and scope of the services provided. The remuneration must be transparent and based on objective criteria, such as the location, size, duration of use, technical assistance, and visibility of the booth. In principle, the same pricing terms should apply to all companies for the same services and facilities. These conditions and pricing agreements must be clearly set forth in a written contract between the organizer and the company.<\/p>\n<p>Although payment for the booth space is in itself a permissible commercial transaction, this payment <u>may under no circumstances\u2014either directly or indirectly\u2014be used to\u00a0 grant an advantage to healthcare professionals<\/u>.<\/p>\n<p>Consequently, the payment made for a booth <span style=\"color: #008ebf;\"><u>may not be used to cover<\/u><\/span> the registration fees of healthcare professionals; travel or accommodation expenses (such as transportation, hotel, meals); any form of hospitality, whether at the company\u2019s booth or elsewhere during the event; or the funding of conferences, presentations, or other non-scientific program elements that could be considered a benefit to healthcare professionals.<\/p>\n<p>If the payment for the booth space is used in whole or in part to finance direct or indirect benefits for healthcare professionals, the transaction loses its commercial nature. <u>In this case, it constitutes a prohibited benefit<\/u>.<\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-bdb9d085226414415 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_bdb9d085226414415\"><a aria-expanded=\"false\" aria-controls=\"bdb9d085226414415\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1285-6\" data-target=\"#bdb9d085226414415\" href=\"#bdb9d085226414415\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 6.8 Summary of FAQ 6.2 - 6.7<\/span><\/a><\/h4><\/div><div id=\"bdb9d085226414415\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_bdb9d085226414415\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>For a brief summary, click <a href=\"http:\/\/mdeon.be\/wp-content\/uploads\/2026\/05\/Summary-sponsoring-V2-EN-1.pdf\" target=\"_blank\" rel=\"noopener\">here<\/a>.<\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-db86360cf1d8fb780 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_db86360cf1d8fb780\"><a aria-expanded=\"false\" aria-controls=\"db86360cf1d8fb780\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1285-6\" data-target=\"#db86360cf1d8fb780\" href=\"#db86360cf1d8fb780\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 6.9 Other Questions<\/span><\/a><\/h4><\/div><div id=\"db86360cf1d8fb780\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_db86360cf1d8fb780\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p><span style=\"color: #008ebf;\"><strong>6.9.1\u00a0 The organizer of a scientific conference taking place in Belgium has a visa number for its sponsors. Do I need a separate visa number if my company invites professionals to the same conference? <\/strong><\/span><\/p>\n<p>Yes. This is in fact a different form of sponsorship, namely the sponsorship of \u201cparticipants\u201d (rather than the organizer), which requires a specific visa application using the \u201cV1\u201d visa application form titled \u201csponsorship of participants in a scientific conference.\u201d<\/p>\n<p><span style=\"color: #008ebf;\"><strong>6.9.2\u00a0 Is a visa required when a company sponsors the organizer of an event taking place abroad? <\/strong><\/span><\/p>\n<p>Yes, if the meeting is organized by an association (or on behalf of an association) led by a majority of healthcare professionals practicing in Belgium, or if the majority of participants are healthcare professionals practicing in Belgium.<\/p>\n<p><span style=\"color: #008ebf;\"><strong>6.9.3\u00a0 What is a detailed budget? <\/strong><\/span><\/p>\n<p>A budget consists of at least two columns: revenue and expenses. Revenue includes registration fees for the meeting (a preliminary estimate), industry sponsorship, any grants, any equity capital, etc. The expenses column summarizes all meeting expenses, broken down by expense category and corresponding amounts. <span style=\"color: #993366;\"><a href=\"http:\/\/mdeon.be\/wp-content\/uploads\/2026\/09\/Model-budget-V2-EN-v3.xlsx\" target=\"_blank\" rel=\"noopener\">For a detailed budget template, click <strong>here<\/strong><\/a>.<\/span><\/p>\n<p>If the sole source of revenue is industry sponsorship and the total amount is used by the organizer to cover all incurred costs, expenses related to hospitality (lunch, dinner, accommodation, etc.) must not exceed the maximum amounts specified in FAQ 8.1, and no social or cultural activities may be planned.<\/p>\n<p>If it is a scientific event (such as a conference) that does not consist exclusively of scientific aspects (such as booths, social activities, non-scientific themes, etc.): see FAQ 6.3\u20136.5.<\/p>\n<p><span style=\"color: #008ebf;\"><strong>6.9.4\u00a0 Does the budget have to be balanced? <\/strong><\/span><\/p>\n<p>Not necessarily. However, the organizer must state in the visa application that any profits generated will be refunded or used in accordance with Article 10 of the Law of March 25, 1964, on Medicines. Furthermore, by submitting the visa application, the organizer agrees to notify the Mdeon Secretariat via email of the amount and allocation of the final accounts within three months of the end of the scientific meeting.<\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default fusion-faq-post fusion-faq-post-1289 \"><span class=\"entry-title rich-snippet-hidden\">FAQ 7.  Arrival and Departure \u2013 Days and Times<\/span><span class=\"vcard rich-snippet-hidden\"><span class=\"fn\"><a href=\"https:\/\/mdeon.be\/en\/author\/dimitri-perraudinkeysource-be\/\" rel=\"author\">dimitri.perraudin@keysource.be<\/a><\/span><\/span><span class=\"updated rich-snippet-hidden\">2026-04-28T07:40:10+00:00<\/span><div class=\"panel-heading\"><h4 id=\"faq_1-1289\" class=\"panel-title toggle\"><a data-toggle=\"collapse\" class=\"collapsed\" data-parent=\"#accordian-1\" data-target=\"#collapse-1-1289\" href=\"#collapse-1-1289\" aria-expanded=\"false\"><div class=\"fusion-toggle-icon-wrapper\"><div class=\"fusion-toggle-icon-wrapper-main\"><div class=\"fusion-toggle-icon-wrapper-sub\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/div><\/div><\/div><div class=\"fusion-toggle-heading\">FAQ 7.  Arrival and Departure \u2013 Days and Times<\/div><\/a><\/h4><\/div><div id=\"collapse-1-1289\" aria-labelledby=\"faq_1-1289\" class=\"panel-collapse collapse\"><div class=\"panel-body toggle-content post-content\"><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-1-7 fusion-flex-container has-pattern-background has-mask-background nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"width:104% !important;max-width:104% !important;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-7 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:100%;--awb-flex-grow:0;--awb-flex-shrink:0;--awb-margin-top-large:0px;--awb-spacing-right-large:1.92%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-order-medium:0;--awb-flex-grow-medium:;--awb-flex-shrink-medium:;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-flex-grow-small:;--awb-flex-shrink-small:;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"accordian fusion-accordian\" style=\"--awb-border-size:1px;--awb-icon-size:14px;--awb-content-font-size:var(--awb-typography4-font-size);--awb-icon-alignment:left;--awb-hover-color:var(--awb-color2);--awb-border-color:var(--awb-color3);--awb-background-color:var(--awb-color1);--awb-divider-color:var(--awb-color3);--awb-divider-hover-color:var(--awb-color3);--awb-icon-color:var(--awb-color1);--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);--awb-icon-box-color:var(--awb-color8);--awb-toggle-hover-accent-color:var(--awb-color5);--awb-title-font-family:var(--awb-typography1-font-family);--awb-title-font-weight:var(--awb-typography1-font-weight);--awb-title-font-style:var(--awb-typography1-font-style);--awb-title-font-size:16px;--awb-title-letter-spacing:var(--awb-typography1-letter-spacing);--awb-title-line-height:var(--awb-typography1-line-height);--awb-content-font-family:var(--awb-typography4-font-family);--awb-content-font-weight:var(--awb-typography4-font-weight);--awb-content-font-style:var(--awb-typography4-font-style);\"><div class=\"panel-group fusion-toggle-icon-boxed\" id=\"accordion-1289-7\"><div class=\"fusion-panel panel-default panel-a11edb0f6473dc5ca fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_a11edb0f6473dc5ca\"><a aria-expanded=\"false\" aria-controls=\"a11edb0f6473dc5ca\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1289-7\" data-target=\"#a11edb0f6473dc5ca\" href=\"#a11edb0f6473dc5ca\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 7.1. If an event is due to commence at 10am Paris time, may the company invite healthcare professionals to arrive the evening before?<\/span><\/a><\/h4><\/div><div id=\"a11edb0f6473dc5ca\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_a11edb0f6473dc5ca\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>Approval would be given in such a case but healthcare professionals must then finance the additional dinner and overnight stay themselves as it would be, in principle, reasonably possible to arrive in Paris on the same morning (leaving Brussels via Thalys, for example at 7.30am or 8.15am) and arrive in time for the start of the event (unless a particular reason for not so doing was declared in the visa submission). The same reasoning would apply for other destinations, such as Amsterdam, London, etc.<\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-769ce2eb69f7f1eb4 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_769ce2eb69f7f1eb4\"><a aria-expanded=\"false\" aria-controls=\"769ce2eb69f7f1eb4\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1289-7\" data-target=\"#769ce2eb69f7f1eb4\" href=\"#769ce2eb69f7f1eb4\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 7.2. If a congress finishes at noon on a Saturday and the next direct return flight is on Sunday morning, may this flight be used or must indirect flights be used on the Saturday afternoon?<\/span><\/a><\/h4><\/div><div id=\"769ce2eb69f7f1eb4\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_769ce2eb69f7f1eb4\"><div class=\"panel-body toggle-content fusion-clearfix\">Arrival and leaving dates must coincide as closely as possible with the opening and closing times of the scientific event. Choosing a direct flight which would mean that the healthcare professional would come back later than if he or she had taken an indirect flight is, therefore, not acceptable unless the indirect flight does not present a reasonable alternative (for example where the indirect flight would arrive at destination in the middle of the night).<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-f77c3f85391af5963 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_f77c3f85391af5963\"><a aria-expanded=\"false\" aria-controls=\"f77c3f85391af5963\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1289-7\" data-target=\"#f77c3f85391af5963\" href=\"#f77c3f85391af5963\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 7.3. If an event finishes in a country other than Belgium at 5.00pm and the flight to Brussels arrives at 10.30pm may a flight be taken the next day in the morning?<\/span><\/a><\/h4><\/div><div id=\"f77c3f85391af5963\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_f77c3f85391af5963\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>This would be acceptable but the healthcare professional would then have to finance the additional cost of the overnight stay and the evening meal him\/herself -save for reasonable justification and motivation- as it would have been reasonably possible to return home before midnight. However, if it is not reasonably possible to return home before midnight, an additional night may be approved provided this is properly justified in the visa application.<\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default fusion-faq-post fusion-faq-post-1293 \"><span class=\"entry-title rich-snippet-hidden\">FAQ 8. Meals and Overnight Stays<\/span><span class=\"vcard rich-snippet-hidden\"><span class=\"fn\"><a href=\"https:\/\/mdeon.be\/en\/author\/dimitri-perraudinkeysource-be\/\" rel=\"author\">dimitri.perraudin@keysource.be<\/a><\/span><\/span><span class=\"updated rich-snippet-hidden\">2026-04-28T12:52:04+00:00<\/span><div class=\"panel-heading\"><h4 id=\"faq_1-1293\" class=\"panel-title toggle\"><a data-toggle=\"collapse\" class=\"collapsed\" data-parent=\"#accordian-1\" data-target=\"#collapse-1-1293\" href=\"#collapse-1-1293\" aria-expanded=\"false\"><div class=\"fusion-toggle-icon-wrapper\"><div class=\"fusion-toggle-icon-wrapper-main\"><div class=\"fusion-toggle-icon-wrapper-sub\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/div><\/div><\/div><div class=\"fusion-toggle-heading\">FAQ 8. Meals and Overnight Stays<\/div><\/a><\/h4><\/div><div id=\"collapse-1-1293\" aria-labelledby=\"faq_1-1293\" class=\"panel-collapse collapse\"><div class=\"panel-body toggle-content post-content\"><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-1-8 fusion-flex-container has-pattern-background has-mask-background nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"width:104% !important;max-width:104% !important;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-8 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:100%;--awb-flex-grow:0;--awb-flex-shrink:0;--awb-margin-top-large:0px;--awb-spacing-right-large:1.92%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-order-medium:0;--awb-flex-grow-medium:;--awb-flex-shrink-medium:;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-flex-grow-small:;--awb-flex-shrink-small:;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"accordian fusion-accordian\" style=\"--awb-border-size:1px;--awb-icon-size:14px;--awb-content-font-size:var(--awb-typography4-font-size);--awb-icon-alignment:left;--awb-hover-color:var(--awb-color2);--awb-border-color:var(--awb-color3);--awb-background-color:var(--awb-color1);--awb-divider-color:var(--awb-color3);--awb-divider-hover-color:var(--awb-color3);--awb-icon-color:var(--awb-color1);--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);--awb-icon-box-color:var(--awb-color8);--awb-toggle-hover-accent-color:var(--awb-color5);--awb-title-font-family:var(--awb-typography1-font-family);--awb-title-font-weight:var(--awb-typography1-font-weight);--awb-title-font-style:var(--awb-typography1-font-style);--awb-title-font-size:16px;--awb-title-letter-spacing:var(--awb-typography1-letter-spacing);--awb-title-line-height:var(--awb-typography1-line-height);--awb-content-font-family:var(--awb-typography4-font-family);--awb-content-font-weight:var(--awb-typography4-font-weight);--awb-content-font-style:var(--awb-typography4-font-style);\"><div class=\"panel-group fusion-toggle-icon-boxed\" id=\"accordion-1293-8\"><div class=\"fusion-panel panel-default panel-3a6ff3db4547f9e00 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_3a6ff3db4547f9e00\"><a aria-expanded=\"false\" aria-controls=\"3a6ff3db4547f9e00\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1293-8\" data-target=\"#3a6ff3db4547f9e00\" href=\"#3a6ff3db4547f9e00\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 8.1. Meals<\/span><\/a><\/h4><\/div><div id=\"3a6ff3db4547f9e00\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_3a6ff3db4547f9e00\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p><span style=\"color: #993366;\"><strong><span style=\"text-decoration: underline;\">GENERAL RULES<\/span> around the provision of meals (for consultants: see below)<\/strong><\/span><\/p>\n<ul>\n<li>Meals may\u00a0<span style=\"color: #008ebf;\"><u>only<\/u>\u00a0<\/span>be offered immediately before, during or immediately after a scientific activity (i.e., not along the way, at an airport or train station).Indeed, in accordance with Article 5.2 of Mdeon\u2019s Code of Ethics, the hospitality offered must be strictly limited to the official duration of scientific activities. This means that a meal can only be offered during scientific activities, if it immediately precedes the start of scientific activities or immediately follows the end of scientific activities.\u00a0 Examples:\n<ul>\n<li>It is permitted to offer a meal after a meeting abroad if it is impossible to return to Belgium that day and if the dinner coincides with the end of the scientific program (if the program ends before 5.30 PM, dinner cannot be offered).<\/li>\n<li>It is permitted to offer a lunch before the start of the scientific event, only if the scientific event starts before 2.30PM (if the program starts after 2.30 PM, lunch cannot be offered).<\/li>\n<\/ul>\n<\/li>\n<li>There is a\u00a0<span style=\"color: #008ebf;\"><u>maximum<\/u>\u00a0<\/span>of 45 euros for a lunch (drinks included), 90 euros for a dinner (drinks included) and 23 euros for a coffee break.<\/li>\n<\/ul>\n<ul>\n<li>However, a\u00a0<span style=\"color: #008ebf;\"><u>maximum of 135 euros per day<\/u><\/span>\u00a0with at least 6h of scientific program must be taken into account. If a day does not include 6 full hours of scientific program, a total\u00a0<u>maximum of 23 \u20ac per full hour of scientific activity<\/u>\u00a0may be spent on meals. The amount of 23\u20ac\/full hour<strong>*<\/strong>\u00a0of science is all inclusive (drinks, coffee breaks, VAT, room rental, etc.).<\/li>\n<\/ul>\n<ul>\n<li>Offering dinner\u00a0<span style=\"color: #008ebf;\"><u>on the eve<\/u><\/span>\u00a0of a scientific event may\u00a0<u>only<\/u>\u00a0be offered\u00a0<u>if<\/u>\u00a0there is a scientific program that eve.<\/li>\n<\/ul>\n<p><strong><em>* Calculation of the duration of the scientific program<\/em><\/strong><em>\u00a0<\/em><\/p>\n<ul>\n<li><em>Maximum 23\u20ac per full hour of scientific program may be offered for meals, to be divided\u00a0proportionally\u00a0over the entire time spent on pure science.\u00a0A scientific program lasting 2h30 will thus entitle you to a meal of maximum 57,5\u20ac (23\u20ac x 2,5).<\/em><\/li>\n<li><em>Note: when calculating the duration of the scientific program, only the\u00a0<u>actual<\/u>\u00a0scientific program is taken into account. As a result, lunch breaks, coffee breaks, reception of participants, etc. without demonstrated scientific content may not be included in this calculation.<\/em><\/li>\n<li><em>The maximum amount of 45\u20ac for a lunch, 90\u20ac for a dinner and 23\u20ac for a coffee break\u00a0must be respected at all times.<\/em><\/li>\n<li><em>Amounts may not be transferred: e.g., if there is a scientific program of at least 6 hours but less than 135\u20ac is offered in meals, the remaining amount may not be transferred to the day after or before. The amounts are calculated day by day based on the scientific program of that day itself.<\/em><\/li>\n<\/ul>\n<p><span style=\"text-decoration: underline;\"><span style=\"color: #993366;\"><strong>EXCEPTIONS FOR CONSULTANTS<\/strong><\/span><\/span><\/p>\n<p>A\u00a0<span style=\"color: #008ebf;\">participant\u00a0<\/span>is a healthcare professional who participates in a scientific meeting to learn.<\/p>\n<p>A\u00a0<span style=\"color: #008ebf;\">consultant\u00a0<\/span>is a healthcare professional who, in the context of a scientific event, performs scientific services on behalf of the event organizer or on behalf of a pharmaceutical\/medical device company. Usually (but not always) this person receives an honorarium for this. Examples: speaker, expert meeting, participation in an investigator meeting (study nurses included), etc. Is not a consultant: poster presentation, reporting afterwards, etc.<\/p>\n<p><span style=\"color: #993366;\"><u>The following exceptions apply to consultants:<\/u><\/span><\/p>\n<ul>\n<li>Meals that\u00a0<span style=\"color: #008ebf;\">do not directly follow\u00a0the scientific program<\/span> (or meals offered on the eve) and\/or that are\u00a0<span style=\"color: #008ebf;\">more expensive<\/span>\u00a0may be offered provided they are\u00a0justified\u00a0and described (amount to be specified) in a\u00a0contract. However, the price of the dinner offered must always be reasonable\/legitimate and comply with the authorized amounts as described above, unless there is a reason justified by circumstances to offer a more expensive dinner.\n<ul>\n<li>A justifiable reason is, for example, a dinner with foreign consultants to avoid that only the Belgian consultants have to get another (cheaper) meal or are completely excluded from a meal, thus not being able to eat together with their peers and therefore not being able to talk about science. This reason must be explained in the visa application.<\/li>\n<li>Another justified reason is a consultant who is going to give a training of several hours in several hospitals (\u201cspeaker tour\u201d). In that case, this consultant will also be able to get meals at times that are not directly related to the training insofar as this is contractually provided for (e.g. giving training every evening will henceforth also entitle him to receive a lunch).<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li>This\u00a0<span style=\"color: #008ebf;\">contract\u00a0will be attached<\/span> to the visa application, which will also include the\u00a0reference\u00a0to the relevant article of the contract.<\/li>\n<\/ul>\n<ul>\n<li>The rules for consultants apply only to meals that can be directly linked to <span style=\"color: #008ebf;\">services<\/span> performed in their\u00a0capacity as consultants. If a consultant presents a topic at a conference but then further participates in his\u00a0capacity as a participant, a difference should be made in hospitality offered.<\/li>\n<\/ul>\n<ul>\n<li>The <span style=\"color: #008ebf;\">capacity<\/span> of consultant must be\u00a0evidenced\u00a0by supporting documents.<\/li>\n<\/ul>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-272fbb23cc5844543 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_272fbb23cc5844543\"><a aria-expanded=\"false\" aria-controls=\"272fbb23cc5844543\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1293-8\" data-target=\"#272fbb23cc5844543\" href=\"#272fbb23cc5844543\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 8.2. Overnight stays<\/span><\/a><\/h4><\/div><div id=\"272fbb23cc5844543\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_272fbb23cc5844543\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>The\u00a0<span style=\"color: #008ebf;\">maximum price\u00a0per night is 250 \u20ac<\/span> (including breakfast and taxes).<\/p>\n<p>There is an\u00a0<span style=\"color: #008ebf;\">exception\u00a0<\/span>for countries for which, according to the Ministerial Decree of January 14, 2025 (click to consult this decree in <a href=\"http:\/\/mdeon.be\/wp-content\/uploads\/2026\/04\/AM-14-juillet-2025.pdf\" target=\"_blank\" rel=\"noopener\">French<\/a> or <a href=\"http:\/\/mdeon.be\/wp-content\/uploads\/2026\/04\/MB-14-juli-2025-houdende-vaststelling-van-verblijfskostenvergoedingen.pdf\" target=\"_blank\" rel=\"noopener\">Dutch<\/a>), the limit exceeds the maximum accommodation fee of 250 \u20ac. For these countries (and only for these), exceptions can be granted under the following cumulative conditions:<\/p>\n<ul>\n<li>At least 5 hotel offers are attached to the visa application showing that it is not possible to comply with the \u20ac250 price, and the cheapest offer is chosen;<\/li>\n<li>The hotels must be located within a reasonable distance (max. 10 km) from the place of the scientific event;<\/li>\n<li>The chosen hotel meets the reasonableness criteria as described in the Mdeon Code (article 5); for example, not known for its luxurious reputation.<\/li>\n<\/ul>\n<p>More specifically, this applies to the <span style=\"text-decoration: underline;\"><span style=\"color: #993366; text-decoration: underline;\">following countries (and only these)<\/span><\/span>:\u00a0Anguilla, Bahamas, Barbados, Bermuda, Bhutan, Cayman Islands, China, Hong Kong, Djibouti, Dominica, Fiji, French Guiana, French Polynesia, Grenada, Iceland, Jamaica, Liechtenstein, Maldives, Mauritius, Mayotte, Mexico, Monaco, New Caledonia, Papua New Guinea, Saint Lucia, Saudi Arabia, Seychelles, Solomon Islands, Trinidad and Tobago, United Kingdom, United States of America.<\/p>\n<p>Please note that the members of the Visa Office will verify that there are no reasonable cheaper options.<\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-e8d8b0823240ef932 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_e8d8b0823240ef932\"><a aria-expanded=\"false\" aria-controls=\"e8d8b0823240ef932\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1293-8\" data-target=\"#e8d8b0823240ef932\" href=\"#e8d8b0823240ef932\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 8.3. What if a healthcare professional self-books a hotel room that is more expensive than the maximum price allowed by Mdeon or desires a meal that is more expensive?<\/span><\/a><\/h4><\/div><div id=\"e8d8b0823240ef932\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_e8d8b0823240ef932\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>This is possible if he himself pays the additional cost compared to the maximum amount allowed by Mdeon. This must then be clearly stated in the visa application and must be able to be verified upon request by the FAMHP.<\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-71819d7180331c7e8 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_71819d7180331c7e8\"><a aria-expanded=\"false\" aria-controls=\"71819d7180331c7e8\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1293-8\" data-target=\"#71819d7180331c7e8\" href=\"#71819d7180331c7e8\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 8.4. Can a company only sponsor meals during a Third Party Organized congress?<\/span><\/a><\/h4><\/div><div id=\"71819d7180331c7e8\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_71819d7180331c7e8\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>No, because the sponsoring must primarily be used for the sponsoring of a scientific event, which is not the case if only meals are offered. At least also something else that is necessary in order to take part in the scientific event must be sponsored (overnight stay, transportation, registration); if then additional meals are served, this remains accessory to the main objective.<\/p>\n<p>However there is one exception: a lunch or dinner during a satellite symposium organised by the company and referred to on the official scientific program of the conference organiser.<\/p>\n<p>If, on the other hand, it concerns meals offered during a scientific meeting that takes place over less than a day and that is organised on the occasion of but has nothing to do with a congress, see FAQ 3.3.<\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default fusion-faq-post fusion-faq-post-1297 \"><span class=\"entry-title rich-snippet-hidden\">FAQ 9. Registration Fees<\/span><span class=\"vcard rich-snippet-hidden\"><span class=\"fn\"><a href=\"https:\/\/mdeon.be\/en\/author\/dimitri-perraudinkeysource-be\/\" rel=\"author\">dimitri.perraudin@keysource.be<\/a><\/span><\/span><span class=\"updated rich-snippet-hidden\">2026-04-28T10:27:10+00:00<\/span><div class=\"panel-heading\"><h4 id=\"faq_1-1297\" class=\"panel-title toggle\"><a data-toggle=\"collapse\" class=\"collapsed\" data-parent=\"#accordian-1\" data-target=\"#collapse-1-1297\" href=\"#collapse-1-1297\" aria-expanded=\"false\"><div class=\"fusion-toggle-icon-wrapper\"><div class=\"fusion-toggle-icon-wrapper-main\"><div class=\"fusion-toggle-icon-wrapper-sub\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/div><\/div><\/div><div class=\"fusion-toggle-heading\">FAQ 9. Registration Fees<\/div><\/a><\/h4><\/div><div id=\"collapse-1-1297\" aria-labelledby=\"faq_1-1297\" class=\"panel-collapse collapse\"><div class=\"panel-body toggle-content post-content\"><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-1-9 fusion-flex-container has-pattern-background has-mask-background nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"width:104% !important;max-width:104% !important;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-9 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:100%;--awb-flex-grow:0;--awb-flex-shrink:0;--awb-margin-top-large:0px;--awb-spacing-right-large:1.92%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-order-medium:0;--awb-flex-grow-medium:;--awb-flex-shrink-medium:;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-flex-grow-small:;--awb-flex-shrink-small:;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"accordian fusion-accordian\" style=\"--awb-border-size:1px;--awb-icon-size:14px;--awb-content-font-size:var(--awb-typography4-font-size);--awb-icon-alignment:left;--awb-hover-color:var(--awb-color2);--awb-border-color:var(--awb-color3);--awb-background-color:var(--awb-color1);--awb-divider-color:var(--awb-color3);--awb-divider-hover-color:var(--awb-color3);--awb-icon-color:var(--awb-color1);--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);--awb-icon-box-color:var(--awb-color8);--awb-toggle-hover-accent-color:var(--awb-color5);--awb-title-font-family:var(--awb-typography1-font-family);--awb-title-font-weight:var(--awb-typography1-font-weight);--awb-title-font-style:var(--awb-typography1-font-style);--awb-title-font-size:16px;--awb-title-letter-spacing:var(--awb-typography1-letter-spacing);--awb-title-line-height:var(--awb-typography1-line-height);--awb-content-font-family:var(--awb-typography4-font-family);--awb-content-font-weight:var(--awb-typography4-font-weight);--awb-content-font-style:var(--awb-typography4-font-style);\"><div class=\"panel-group fusion-toggle-icon-boxed\" id=\"accordion-1297-9\"><div class=\"fusion-panel panel-default panel-8f6d168da8f0b9431 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_8f6d168da8f0b9431\"><a aria-expanded=\"false\" aria-controls=\"8f6d168da8f0b9431\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1297-9\" data-target=\"#8f6d168da8f0b9431\" href=\"#8f6d168da8f0b9431\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 9.1. Is a visa required if a healthcare professional requests the company to only sponsor his or her registration fees for a congress which is to take place over more than one day ?<\/span><\/a><\/h4><\/div><div id=\"8f6d168da8f0b9431\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_8f6d168da8f0b9431\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>Yes.<\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-2ff46e26341a4b18e fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_2ff46e26341a4b18e\"><a aria-expanded=\"false\" aria-controls=\"2ff46e26341a4b18e\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1297-9\" data-target=\"#2ff46e26341a4b18e\" href=\"#2ff46e26341a4b18e\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 9.2. What action should be taken when the registration fee includes a social activity? <\/span><\/a><\/h4><\/div><div id=\"2ff46e26341a4b18e\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_2ff46e26341a4b18e\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>Only activities of a scientific nature may be sponsored. Consequently, if registration fees of a scientific event organized by healthcare professionals include a social activity (meals are not considered to be as such, contrary to a sightseeing tour or attendance at a show, etc.), there are two options:<\/p>\n<ul>\n<li>the company does not sponsor the registration fee,<\/li>\n<li>the company does sponsor the registration fee, minus the cost of these activities. If the organizer of the event has not stated the cost of the social activity, a reasonable estimate of the cost must be made.<\/li>\n<\/ul>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-d68c60c57211ceb0d fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_d68c60c57211ceb0d\"><a aria-expanded=\"false\" aria-controls=\"d68c60c57211ceb0d\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1297-9\" data-target=\"#d68c60c57211ceb0d\" href=\"#d68c60c57211ceb0d\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 9.3. What action should be taken when the registration fee includes hospitality costs? <\/span><\/a><\/h4><\/div><div id=\"d68c60c57211ceb0d\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_d68c60c57211ceb0d\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>When an event is organized by a <u>company<\/u>, hospitality costs must be indicated separately in the boxes provided for that purpose in the visa application form (lunch, dinner, coffee break, transport and overnight stays). The outstanding balance of the registration fee should appear in the section \u2018registration\u2019 (\u2018inscription\u2019). In other words, the company must not simply state an \u2018all-inclusive\u2019 global sum per participant.<\/p>\n<p>When an event is organized by a <u>third party<\/u> and the registration fee also includes hospitality, attention must be made to avoid any doubling-up. i.e. : the offering of the cost of a meal when this already appears in the registration fee (e.g. lunch symposium), which is not admissible even though the company would not sponsor the registration fee.<\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-ebc02405f7cd106eb fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_ebc02405f7cd106eb\"><a aria-expanded=\"false\" aria-controls=\"ebc02405f7cd106eb\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1297-9\" data-target=\"#ebc02405f7cd106eb\" href=\"#ebc02405f7cd106eb\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 9.4. Does a company need to substantiate what is included in the registration fee, even if the company would not sponsor the registration fee?<\/span><\/a><\/h4><\/div><div id=\"ebc02405f7cd106eb\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_ebc02405f7cd106eb\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>Yes, this is mandatory when the participation to a scientific event organised by healthcare professionals is sponsored,\u00a0<em>regardless<\/em>\u00a0of whether or not the registration is offered and\u00a0<em>regardless<\/em>\u00a0of whether or not there is a registration fee. Indeed, the visa application form asks to attach this justificatif even if the registration is not sponsored.<\/p>\n<p>A justificatif must be added of 1) the price and 2) of what is included in the registration fee (lunch, dinner, social activity, etc.) and of its amount. If there is no registration fee, a justificatif of what the organiser offers as hospitality must be added.<\/p>\n<p>The document to be attached has to be:<\/p>\n<ul>\n<li><strong><em>either<\/em>\u00a0<\/strong>a print screen from the conference website (no email nor invoice of the organiser), that clearly mentions what is included in the registration fee (careful: make sure that the print screen is large enough to show the source of it)<\/li>\n<li><strong><em>or<\/em><\/strong>, in the absence of information on the conference website, the congress organiser must complete the following model of sworn statement:\u00a0<a href=\"https:\/\/www.mdeon.be\/wp-content\/uploads\/2024\/04\/IEN-Justificatif-registration-v-april-24.pdf\">model of sworn statement \u2013 registration<\/a>. After completing the statement, the organiser must affix a handwritten signature and his stamp (in case of absence of a stamp, it must be printed on the stationery of the organisation), then convert the document to PDF and send it to the company to be attached to the visa application.<\/li>\n<\/ul>\n<p>Example of what is included in the registration\u2019s fee:<\/p>\n<p><em>Registration fee includes:<\/em><\/p>\n<ul>\n<li><em>Access to the scientific sessions<\/em><\/li>\n<li><em>Congress material<\/em><\/li>\n<li><em>Lunches on day xyz<\/em><\/li>\n<li><em>Diner on day xyz<\/em><\/li>\n<li><em>Social activity (cost\/pp is \u2026 EUR)<\/em><\/li>\n<li><em>Welcome reception<\/em><\/li>\n<li><em>Etc.<\/em><\/li>\n<\/ul>\n<p>Please note\u00a0that if it concerns a scientific event organised by a pharmaceutical or medical device company (even if it is not the submitting company itself), no justificatif should be added. Although, in that case, every offered hospitality must be detailed (\u20ac) in section B4 of the visa application (e.g. price of the offered lunch, dinner, coffee break, overnight stay, etc.),\u00a0 even if it is not offered by the submitting company itself (but, e.g., by another entity in the same group).<\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-0b6ddfc9f0517f665 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_0b6ddfc9f0517f665\"><a aria-expanded=\"false\" aria-controls=\"0b6ddfc9f0517f665\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1297-9\" data-target=\"#0b6ddfc9f0517f665\" href=\"#0b6ddfc9f0517f665\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 9.5. What if it concerns a scientific event organised by a pharmaceutical or medical device company?<\/span><\/a><\/h4><\/div><div id=\"0b6ddfc9f0517f665\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_0b6ddfc9f0517f665\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>If it concerns a scientific event organised by a pharmaceutical or medical device company, no justificatif needs be added.\u00a0<u>Although<\/u>, in that case, every offered hospitality must be detailed (\u20ac) in the boxes provided for that purpose in the visa application (e.g. price of the offered lunch, dinner, coffee break, overnight stay), <u>even<\/u>\u00a0if it is not offered by the submitting company itself (but, e.g., by another entity in the same group or another pharmaceutical or medical device company).<\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default fusion-faq-post fusion-faq-post-1301 \"><span class=\"entry-title rich-snippet-hidden\">FAQ 10. Transport Costs<\/span><span class=\"vcard rich-snippet-hidden\"><span class=\"fn\"><a href=\"https:\/\/mdeon.be\/en\/author\/dimitri-perraudinkeysource-be\/\" rel=\"author\">dimitri.perraudin@keysource.be<\/a><\/span><\/span><span class=\"updated rich-snippet-hidden\">2026-05-12T07:50:20+00:00<\/span><div class=\"panel-heading\"><h4 id=\"faq_1-1301\" class=\"panel-title toggle\"><a data-toggle=\"collapse\" class=\"collapsed\" data-parent=\"#accordian-1\" data-target=\"#collapse-1-1301\" href=\"#collapse-1-1301\" aria-expanded=\"false\"><div class=\"fusion-toggle-icon-wrapper\"><div class=\"fusion-toggle-icon-wrapper-main\"><div class=\"fusion-toggle-icon-wrapper-sub\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/div><\/div><\/div><div class=\"fusion-toggle-heading\">FAQ 10. Transport Costs<\/div><\/a><\/h4><\/div><div id=\"collapse-1-1301\" aria-labelledby=\"faq_1-1301\" class=\"panel-collapse collapse\"><div class=\"panel-body toggle-content post-content\"><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-1-10 fusion-flex-container has-pattern-background has-mask-background nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"width:104% !important;max-width:104% !important;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-10 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:100%;--awb-flex-grow:0;--awb-flex-shrink:0;--awb-margin-top-large:0px;--awb-spacing-right-large:1.92%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-order-medium:0;--awb-flex-grow-medium:;--awb-flex-shrink-medium:;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-flex-grow-small:;--awb-flex-shrink-small:;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"accordian fusion-accordian\" style=\"--awb-border-size:1px;--awb-icon-size:14px;--awb-content-font-size:var(--awb-typography4-font-size);--awb-icon-alignment:left;--awb-hover-color:var(--awb-color2);--awb-border-color:var(--awb-color3);--awb-background-color:var(--awb-color1);--awb-divider-color:var(--awb-color3);--awb-divider-hover-color:var(--awb-color3);--awb-icon-color:var(--awb-color1);--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);--awb-icon-box-color:var(--awb-color8);--awb-toggle-hover-accent-color:var(--awb-color5);--awb-title-font-family:var(--awb-typography1-font-family);--awb-title-font-weight:var(--awb-typography1-font-weight);--awb-title-font-style:var(--awb-typography1-font-style);--awb-title-font-size:16px;--awb-title-letter-spacing:var(--awb-typography1-letter-spacing);--awb-title-line-height:var(--awb-typography1-line-height);--awb-content-font-family:var(--awb-typography4-font-family);--awb-content-font-weight:var(--awb-typography4-font-weight);--awb-content-font-style:var(--awb-typography4-font-style);\"><div class=\"panel-group fusion-toggle-icon-boxed\" id=\"accordion-1301-10\"><div class=\"fusion-panel panel-default panel-5259d7e7339b2d61a fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_5259d7e7339b2d61a\"><a aria-expanded=\"false\" aria-controls=\"5259d7e7339b2d61a\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1301-10\" data-target=\"#5259d7e7339b2d61a\" href=\"#5259d7e7339b2d61a\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 10.1. What transportation may be sponsored ? <\/span><\/a><\/h4><\/div><div id=\"5259d7e7339b2d61a\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_5259d7e7339b2d61a\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p><span style=\"color: #008ebf;\"><strong><em>10.1.a. General overview<\/em><\/strong><\/span><\/p>\n<p><u>Train<\/u>\u00a0travel can\u00a0be in either economy class or business class (second or first class).<\/p>\n<p>Travel by\u00a0<u>plane<\/u> happens in standard economy\u00a0class. Travelling by\u00a0plane\u00a0in business class is only authorized if (cumulative\u00a0conditions):<\/p>\n<ol>\n<li>the invited\/sponsored healthcare professional participates in the scientific event as a consultant,<\/li>\n<li><em>and<\/em>\u00a0the outward and \/ or return flight is longer than a) six consecutive hours, b) or six non-consecutive hours because of a stopover, however, excluding the waiting time at the stopover in the airport (in other words, the consultant is at least 6 hours in the air).<\/li>\n<\/ol>\n<p>Thus, regarding transport, a difference in terms of financing is made between participating healthcare professionals and those with the status of consultant. Here follows a definition of these categories:<\/p>\n<ul>\n<li><u>Participants<\/u>: healthcare professionals taking part in a scientific event in a learning situation<\/li>\n<li><u>Consultants<\/u>: healthcare professionals who are providing scientific services within the context of a scientific event on behalf of the organizer of the event or on behalf of a pharmaceutical or medical devices company. Examples: speakers, participants in an investigator meeting, expert meeting, etc.\u00a0The status of the consultant must be demonstrated in the dossier (e.g. name in program, defining mission in visa application). Is not a consultant: poster presentation, reporting afterwards, etc.).<\/li>\n<\/ul>\n<p><span style=\"color: #800080;\"><strong><u>General note<\/u><\/strong><\/span>: Only reasonable travel expenses are eligible for reimbursement. If there is a reasonable alternative that is significantly less expensive, the company\u2019s financial contribution must be limited to that reasonable alternative, unless there is a valid and legitimate justification.<\/p>\n<p>See below for a <span style=\"text-decoration: underline; color: #800080;\">summary<\/span>:<\/p>\n<p><img decoding=\"async\" src=\"https:\/\/www.mdeon.be\/wp-content\/uploads\/2024\/08\/10.1-EN.png\" alt=\"\" width=\"629\" height=\"749\" \/><\/p>\n<p><span style=\"color: #008ebf;\"><strong><em>10.1.b. May I offer flexible airline tickets?<\/em><\/strong><\/span><\/p>\n<p>Yes, provided\u00a0<span style=\"color: #800080;\"><u>two cumulative conditions<\/u><\/span>\u00a0are met:<\/p>\n<ol>\n<li>A motivated justification (e.g. flex character is needed to check in luggage, to cancel and recover costs, to shorten stay if the congress stops earlier, because there are no other options, because it is included by default in the chosen class, \u2026),\u00a0<strong><u>and<\/u><\/strong><\/li>\n<li>A written statement that the flexibility will not be used to extend the stay (leaving earlier or returning later).<\/li>\n<\/ol>\n<p><u>Both<\/u> conditions (motivation and statement) must be mentioned in the visa application itself. See here for an example: \u201c<em>We have opted for flexible tickets in order to be able to recover our costs in case of cancellation, but we declare that the flexible character will not be used to extend the stay<\/em>\u201c.<\/p>\n<p><span style=\"color: #008ebf;\"><strong><em>10.1.c. I\u2019d like to reimburse taxi expenses: what to do?<\/em><\/strong><\/span><\/p>\n<p>Taxi costs should always be a realistic estimate of the actual price. When taxi costs are included in the visa application, an additional explanation must be provided in each case. This info could be, for example, the following:<\/p>\n<ul>\n<li>In case of multiple participants\/consultants: will the taxi be shared?<\/li>\n<li>Distances to be covered?<\/li>\n<li>Regular taxi? Private driver ? Limo ?<\/li>\n<li>Add quote from an agency.<\/li>\n<li>Add simulation (see e.g. https:\/\/www.taxifarefinder.com\/).<\/li>\n<\/ul>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-54f39390e9e88c287 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_54f39390e9e88c287\"><a aria-expanded=\"false\" aria-controls=\"54f39390e9e88c287\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1301-10\" data-target=\"#54f39390e9e88c287\" href=\"#54f39390e9e88c287\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 10.2. What action should be taken if a healthcare professional (consultant) wishes to travel in Business Class and the flight is during less than 6 hours? <\/span><\/a><\/h4><\/div><div id=\"54f39390e9e88c287\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_54f39390e9e88c287\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>The healthcare professional must finance him or herself the difference in price with a (standard) Economy Class flight. This must be clearly stated in the visa application and supported by documents. The same applies to a participant who wishes to travel in business class or premium\/plus economy class.<\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-9e0fa8d1e10d927a7 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_9e0fa8d1e10d927a7\"><a aria-expanded=\"false\" aria-controls=\"9e0fa8d1e10d927a7\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1301-10\" data-target=\"#9e0fa8d1e10d927a7\" href=\"#9e0fa8d1e10d927a7\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 10.3 What must a company demonstrate when it sponsors a flight ticket?<\/span><\/a><\/h4><\/div><div id=\"9e0fa8d1e10d927a7\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_9e0fa8d1e10d927a7\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>If a flight ticket is sponsored, there has\u00a0to be\u00a0a\u00a0<u>justificatif<\/u>\u00a0of 1) the\u00a0<em>cost<\/em>,\u00a02) the\u00a0<em>class<\/em>\u00a0and 3) the\u00a0<em>date<\/em>\u00a0and\u00a0<em>hours<\/em>\u00a0of the chosen flight attached to the visa application. It has to be:<\/p>\n<ul>\n<li><strong><em>Either<\/em>\u00a0<\/strong>a print screen from the reservation made online.\u00a0On this document must clearly appear both the\u00a0<em>cost<\/em>\u00a0of the plane ticket and the\u00a0<em>class\u00a0<\/em>(e.g. not just class \u201cE\u201d or \u201cY\u201d) as well as the<em>\u00a0date\/hour<\/em>\u00a0(and if possible the flexible nature of the ticket or not). These information cannot be proven through an email of invoice of a travel agency. We do not expect of course a copy of a definitive reservation since the tickets are booked after reception of the Mdeon visa.<\/li>\n<li><strong><em>Or<\/em>\u00a0<\/strong>a sworn statement completed by the travel agency\u00a0the company works with, using the following model:\u00a0<a href=\"https:\/\/www.mdeon.be\/wp-content\/uploads\/2017\/02\/VEN_-_Statement_of_travel_agency_v2-1.docx\">model of sworn statement \u2013 flight<\/a>.\u00a0After completing the statement, the travel agency must affix a handwritten signature and its stamp (in case of absence of a stamp, it must be printed on the stationery of the agency),\u00a0then convert the document to PDF and send it to the company by email to be attached to the visa application. Note that this sworn statement only applies to plane tickets booked through a travel agency. If a ticket is booked by the company itself, a print screen must be used.<\/li>\n<\/ul>\n<p><strong>Be careful:<\/strong><\/p>\n<ul>\n<li>The cost of the flight mentioned in the visa application (section B4)\u00a0<em>must be exactly the same\u00a0<\/em>as stated on the justificatif and if appropriate, converted into euros.<\/li>\n<li>A sponsored flight should always leave from Belgium and return to Belgium. An exception may be allowed if the healthcare professional is elsewhere or should be elsewhere for professional reasons (e.g. participation in another conference), which must be justified and documented in the visa application. However, if it is for personal reasons, the flight can only be funded if this ticket is as a result not more expensive (unless the sponsored healthcare practitioner pays the difference in price himself).<\/li>\n<li>When working with a print screen, all the above mentioned data must figure clearly in one document. This document cannot be combined with another document.<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default fusion-faq-post fusion-faq-post-1305 \"><span class=\"entry-title rich-snippet-hidden\">FAQ 11. The Concept of Hospitality<\/span><span class=\"vcard rich-snippet-hidden\"><span class=\"fn\"><a href=\"https:\/\/mdeon.be\/en\/author\/dimitri-perraudinkeysource-be\/\" rel=\"author\">dimitri.perraudin@keysource.be<\/a><\/span><\/span><span class=\"updated rich-snippet-hidden\">2025-01-23T18:20:10+00:00<\/span><div class=\"panel-heading\"><h4 id=\"faq_1-1305\" class=\"panel-title toggle\"><a data-toggle=\"collapse\" class=\"collapsed\" data-parent=\"#accordian-1\" data-target=\"#collapse-1-1305\" href=\"#collapse-1-1305\" aria-expanded=\"false\"><div class=\"fusion-toggle-icon-wrapper\"><div class=\"fusion-toggle-icon-wrapper-main\"><div class=\"fusion-toggle-icon-wrapper-sub\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/div><\/div><\/div><div class=\"fusion-toggle-heading\">FAQ 11. The Concept of Hospitality<\/div><\/a><\/h4><\/div><div id=\"collapse-1-1305\" aria-labelledby=\"faq_1-1305\" class=\"panel-collapse collapse\"><div class=\"panel-body toggle-content post-content\"><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-1-11 fusion-flex-container has-pattern-background has-mask-background nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"width:104% !important;max-width:104% !important;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-11 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:100%;--awb-flex-grow:0;--awb-flex-shrink:0;--awb-margin-top-large:0px;--awb-spacing-right-large:1.92%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-order-medium:0;--awb-flex-grow-medium:;--awb-flex-shrink-medium:;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-flex-grow-small:;--awb-flex-shrink-small:;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"accordian fusion-accordian\" style=\"--awb-border-size:1px;--awb-icon-size:14px;--awb-content-font-size:var(--awb-typography4-font-size);--awb-icon-alignment:left;--awb-hover-color:var(--awb-color2);--awb-border-color:var(--awb-color3);--awb-background-color:var(--awb-color1);--awb-divider-color:var(--awb-color3);--awb-divider-hover-color:var(--awb-color3);--awb-icon-color:var(--awb-color1);--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);--awb-icon-box-color:var(--awb-color8);--awb-toggle-hover-accent-color:var(--awb-color5);--awb-title-font-family:var(--awb-typography1-font-family);--awb-title-font-weight:var(--awb-typography1-font-weight);--awb-title-font-style:var(--awb-typography1-font-style);--awb-title-font-size:16px;--awb-title-letter-spacing:var(--awb-typography1-letter-spacing);--awb-title-line-height:var(--awb-typography1-line-height);--awb-content-font-family:var(--awb-typography4-font-family);--awb-content-font-weight:var(--awb-typography4-font-weight);--awb-content-font-style:var(--awb-typography4-font-style);\"><div class=\"panel-group fusion-toggle-icon-boxed\" id=\"accordion-1305-11\"><div class=\"fusion-panel panel-default panel-79aa9ad8295e3c2b6 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_79aa9ad8295e3c2b6\"><a aria-expanded=\"false\" aria-controls=\"79aa9ad8295e3c2b6\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1305-11\" data-target=\"#79aa9ad8295e3c2b6\" href=\"#79aa9ad8295e3c2b6\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 11.1. What type of hospitality may a company offer a healthcare professional to enable him or her to attend a scientific event? <\/span><\/a><\/h4><\/div><div id=\"79aa9ad8295e3c2b6\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_79aa9ad8295e3c2b6\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>The following\u00a0may\u00a0be financed: transport, meals and\/or lodging that are strictly limited to the official duration of the meeting and also the cost of local transfers between the airport or railway station and the hotel\/restaurant, if reasonable and motivated (e.g. taxi, distance, shared taxi, etc.).<\/p>\n<p>The following\u00a0may not\u00a0be financed and must be paid for by the invited\/sponsored healthcare professionals: drinks at the hotel bar, parking fees (exception for consultants), any passport or visa costs for entering a foreign country (unless limited to the period of the scientific event), use of a taxi or costs linked to use of a personal vehicle between home and airport or railway station for departure abroad (exception for consultants), snacks\/lunch\/dinner or refreshments at the airport or during the journey (with car or train), etc. Such costs are considered as being of a personal nature.<\/p>\n<p>In all cases, hospitality costs must be reasonable and remain accessory to the scientific nature of the event.<\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default fusion-faq-post fusion-faq-post-1309 \"><span class=\"entry-title rich-snippet-hidden\">FAQ 12. Extending of a Stay<\/span><span class=\"vcard rich-snippet-hidden\"><span class=\"fn\"><a href=\"https:\/\/mdeon.be\/en\/author\/dimitri-perraudinkeysource-be\/\" rel=\"author\">dimitri.perraudin@keysource.be<\/a><\/span><\/span><span class=\"updated rich-snippet-hidden\">2026-04-30T09:01:50+00:00<\/span><div class=\"panel-heading\"><h4 id=\"faq_1-1309\" class=\"panel-title toggle\"><a data-toggle=\"collapse\" class=\"collapsed\" data-parent=\"#accordian-1\" data-target=\"#collapse-1-1309\" href=\"#collapse-1-1309\" aria-expanded=\"false\"><div class=\"fusion-toggle-icon-wrapper\"><div class=\"fusion-toggle-icon-wrapper-main\"><div class=\"fusion-toggle-icon-wrapper-sub\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/div><\/div><\/div><div class=\"fusion-toggle-heading\">FAQ 12. Extending of a Stay<\/div><\/a><\/h4><\/div><div id=\"collapse-1-1309\" aria-labelledby=\"faq_1-1309\" class=\"panel-collapse collapse\"><div class=\"panel-body toggle-content post-content\"><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-1-12 fusion-flex-container has-pattern-background has-mask-background nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"width:104% !important;max-width:104% !important;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-12 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:100%;--awb-flex-grow:0;--awb-flex-shrink:0;--awb-margin-top-large:0px;--awb-spacing-right-large:1.92%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-order-medium:0;--awb-flex-grow-medium:;--awb-flex-shrink-medium:;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-flex-grow-small:;--awb-flex-shrink-small:;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"accordian fusion-accordian\" style=\"--awb-border-size:1px;--awb-icon-size:14px;--awb-content-font-size:var(--awb-typography4-font-size);--awb-icon-alignment:left;--awb-hover-color:var(--awb-color2);--awb-border-color:var(--awb-color3);--awb-background-color:var(--awb-color1);--awb-divider-color:var(--awb-color3);--awb-divider-hover-color:var(--awb-color3);--awb-icon-color:var(--awb-color1);--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);--awb-icon-box-color:var(--awb-color8);--awb-toggle-hover-accent-color:var(--awb-color5);--awb-title-font-family:var(--awb-typography1-font-family);--awb-title-font-weight:var(--awb-typography1-font-weight);--awb-title-font-style:var(--awb-typography1-font-style);--awb-title-font-size:16px;--awb-title-letter-spacing:var(--awb-typography1-letter-spacing);--awb-title-line-height:var(--awb-typography1-line-height);--awb-content-font-family:var(--awb-typography4-font-family);--awb-content-font-weight:var(--awb-typography4-font-weight);--awb-content-font-style:var(--awb-typography4-font-style);\"><div class=\"panel-group fusion-toggle-icon-boxed\" id=\"accordion-1309-12\"><div class=\"fusion-panel panel-default panel-53620914248556dc2 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_53620914248556dc2\"><a aria-expanded=\"false\" aria-controls=\"53620914248556dc2\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1309-12\" data-target=\"#53620914248556dc2\" href=\"#53620914248556dc2\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 12.1. Is it permissible for a healthcare professional to lengthen his or her stay for private reasons? <\/span><\/a><\/h4><\/div><div id=\"53620914248556dc2\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_53620914248556dc2\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>A healthcare professional may obviously extend his or her stay for personal reasons but all additional costs linked to this prolongation are at the charge of the individual. To learn about the impact on the flight, see FAQ 12.2-3.<\/p>\n<p>If the extension is for professional reasons, supporting documentation must be included with the visa application (for example, a scientific program or an email confirming that the professional must remain or extend his stay for professional reasons).<\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-9dc5e2f4dc80ffc09 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_9dc5e2f4dc80ffc09\"><a aria-expanded=\"false\" aria-controls=\"9dc5e2f4dc80ffc09\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1309-12\" data-target=\"#9dc5e2f4dc80ffc09\" href=\"#9dc5e2f4dc80ffc09\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 12.2. Is a company authorised to finance all transport costs in the event of the lengthening of a stay?<\/span><\/a><\/h4><\/div><div id=\"9dc5e2f4dc80ffc09\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_9dc5e2f4dc80ffc09\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>Yes, with the proviso 1) that transport costs are not higher than they would have been if the healthcare professional had not extended his or her stay (if this is the case, then the healthcare professional must pay the difference in price himself) and 2) that the duration of the extended stay remains accessory in relation to the duration of the scientific event.<\/p>\n<p>The following table indicates when an extension of a stay is considered as to be accessory:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/www.mdeon.be\/wp-content\/uploads\/2017\/02\/accessoire-verlenging-ENG.jpg\" width=\"697\" height=\"304\" \/><\/p>\n<p>*\u00a0<em>By \u2018extension\u2019 it is understood all the days without scientific activity.\u00a0<\/em><\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-9071885c1d5a6d672 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_9071885c1d5a6d672\"><a aria-expanded=\"false\" aria-controls=\"9071885c1d5a6d672\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1309-12\" data-target=\"#9071885c1d5a6d672\" href=\"#9071885c1d5a6d672\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 12.3. What percentage of the transport costs may be funded by the company when the lengthening of a stay cannot be seen as being accessory to the event?<\/span><\/a><\/h4><\/div><div id=\"9071885c1d5a6d672\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_9071885c1d5a6d672\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>The company must limit its contribution as being towards transport costs linked directly to the scientific event. In concrete terms, the part paid by the company is limited to the fraction of the total cost obtained through multiplying the total travel costs by a fraction of which the numerator corresponds to the official duration of the scientific event in (half)days, and the denominator corresponds to the total duration of the stay, also counted in (half)days.<\/p>\n<p>For example: a doctor participates in a scientific event in Rome for three days and then extends his stay by three days in order to visit the city \u2013 a total of 6 days. The company may only fund 3\/6ths or half of this healthcare professional\u2019s travel expenses, the other half being at the doctor\u2019s expense.<\/p>\n<p><strong><span style=\"color: #993366;\"><u>Important<\/u>:<\/span> <\/strong>In the case of a non-accessory extension of stay, it is not sufficient to cover only the outbound or return trip, unless the cost of that trip does not exceed the professional portion of the flight. This must be demonstrated by clearly indicating the total duration of the stay (including the extension for personal reasons) as well as the total price of the outbound <em>and<\/em> return trip in the visa application so that the aforementioned proportion can be calculated accurately. Only in this way can the professional portion of the flight be calculated relative to the private portion<\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default fusion-faq-post fusion-faq-post-1313 \"><span class=\"entry-title rich-snippet-hidden\">FAQ 13. The Procedure<\/span><span class=\"vcard rich-snippet-hidden\"><span class=\"fn\"><a href=\"https:\/\/mdeon.be\/en\/author\/dimitri-perraudinkeysource-be\/\" rel=\"author\">dimitri.perraudin@keysource.be<\/a><\/span><\/span><span class=\"updated rich-snippet-hidden\">2026-04-28T11:32:42+00:00<\/span><div class=\"panel-heading\"><h4 id=\"faq_1-1313\" class=\"panel-title toggle\"><a data-toggle=\"collapse\" class=\"collapsed\" data-parent=\"#accordian-1\" data-target=\"#collapse-1-1313\" href=\"#collapse-1-1313\" aria-expanded=\"false\"><div class=\"fusion-toggle-icon-wrapper\"><div class=\"fusion-toggle-icon-wrapper-main\"><div class=\"fusion-toggle-icon-wrapper-sub\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/div><\/div><\/div><div class=\"fusion-toggle-heading\">FAQ 13. The Procedure<\/div><\/a><\/h4><\/div><div id=\"collapse-1-1313\" aria-labelledby=\"faq_1-1313\" class=\"panel-collapse collapse\"><div class=\"panel-body toggle-content post-content\"><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-1-13 fusion-flex-container has-pattern-background has-mask-background nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"width:104% !important;max-width:104% !important;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-13 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:100%;--awb-flex-grow:0;--awb-flex-shrink:0;--awb-margin-top-large:0px;--awb-spacing-right-large:1.92%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-order-medium:0;--awb-flex-grow-medium:;--awb-flex-shrink-medium:;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-flex-grow-small:;--awb-flex-shrink-small:;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"accordian fusion-accordian\" style=\"--awb-border-size:1px;--awb-icon-size:14px;--awb-content-font-size:var(--awb-typography4-font-size);--awb-icon-alignment:left;--awb-hover-color:var(--awb-color2);--awb-border-color:var(--awb-color3);--awb-background-color:var(--awb-color1);--awb-divider-color:var(--awb-color3);--awb-divider-hover-color:var(--awb-color3);--awb-icon-color:var(--awb-color1);--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);--awb-icon-box-color:var(--awb-color8);--awb-toggle-hover-accent-color:var(--awb-color5);--awb-title-font-family:var(--awb-typography1-font-family);--awb-title-font-weight:var(--awb-typography1-font-weight);--awb-title-font-style:var(--awb-typography1-font-style);--awb-title-font-size:16px;--awb-title-letter-spacing:var(--awb-typography1-letter-spacing);--awb-title-line-height:var(--awb-typography1-line-height);--awb-content-font-family:var(--awb-typography4-font-family);--awb-content-font-weight:var(--awb-typography4-font-weight);--awb-content-font-style:var(--awb-typography4-font-style);\"><div class=\"panel-group fusion-toggle-icon-boxed\" id=\"accordion-1313-13\"><div class=\"fusion-panel panel-default panel-74dda84852ffc5e8e fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_74dda84852ffc5e8e\"><a aria-expanded=\"false\" aria-controls=\"74dda84852ffc5e8e\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1313-13\" data-target=\"#74dda84852ffc5e8e\" href=\"#74dda84852ffc5e8e\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 13.1. Requests for visas must be made no later than the 15th working day preceding the commencement of the event; how can this requirement be met? <\/span><\/a><\/h4><\/div><div id=\"74dda84852ffc5e8e\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_74dda84852ffc5e8e\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>The easiest way is to count backwards; eg: the scientific activities commence on Monday 2 May. If 15 working days are counted backwards from the first working day preceding, ie: from Friday 29th April and then not counting Monday 25th April (Easter Monday Bank holiday) the 15th working day preceding the event will be Friday 8th April. The request may be submitted on that day included, up to midnight (Belgian time &#8211; CET).<\/p>\n<p>One has to count backwards from the first official day of scientific activities, even if the participants do not participate on that day.<\/p>\n<p>See also the tool \u201c<em>Calculation of the 15th working day<\/em>\u201d available on the Mdeon homepage, on the right in the gray frame.<\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-bc17674223ab069c3 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_bc17674223ab069c3\"><a aria-expanded=\"false\" aria-controls=\"bc17674223ab069c3\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1313-13\" data-target=\"#bc17674223ab069c3\" href=\"#bc17674223ab069c3\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 13.2. In which cases may the period for applications of a visa be reduced?<\/span><\/a><\/h4><\/div><div id=\"bc17674223ab069c3\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_bc17674223ab069c3\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p><u>A reduced submission period of\u00a0<span style=\"color: #993366;\"><strong>6 working days<\/strong>\u00a0<\/span>applies in the following four cases:<\/u><\/p>\n<ul>\n<li>When the event gathers together\u00a0<u>a maximum\u00a0of 15<\/u>\u00a0participants and speakers of any different nationalities\u00a0<u>IN THE SAME PLACE.<\/u>\u00a0It should be noted that this figure represents the TOTAL number of persons concerned by the event (participants, speakers, company representatives \u2013 Belgian and foreign, all sessions included, etc..)\u00a0The reason why the delay of 15 working days is not applicable in this case is because the event concerns a maximum of only 15 persons. In fact, the date of the event can be determined much more quickly than when an event concerns a larger number of participants.<\/li>\n<\/ul>\n<ul>\n<li>When the request for a visa is re-applied for following a\u00a0<u>substantial modification<\/u>\u00a0to the latter (after an initial granting of a visa).<\/li>\n<\/ul>\n<ul>\n<li>When a request for a visa is re-submitted following an\u00a0<u>initial refusal<\/u>. It should be noted that this is only valid when the dossier was submitted within the time laid-down. It goes without saying that if the dossier was not submitted within the required time scale of a minimum of 15 working days, the applicant cannot use the reduced time delay of 6 working days.<\/li>\n<li>When the visa application concerns a healthcare professional taking part in the scientific meeting as a\u00a0<u>consultant<\/u>, which must be demonstrated.<\/li>\n<\/ul>\n<p><u>A reduced submission period of\u00a0<span style=\"color: #993366;\"><strong>2 working days<\/strong><\/span>\u00a0applies in the case of emergency.<\/u><\/p>\n<p>If you -for any reason- were unable to submit a visa application (V1 or V2) in time, you can still submit a visa application using the emergency procedure. This procedure means that you can submit a visa application (V1 or V2) using a shortened deadline of 2 working days prior to the first day of the scientific meeting, provided that the visa application is submitted not later than 12:00 (noon) on the second working day before the start of the meeting. The decision of the Visa Office will then be sent no later than the last working day before the start of the scientific meeting (midnight). A motivation why you are invoking the urgency procedure must not be provided.<\/p>\n<p>For example: if the scientific meeting starts on Thursday December 17, the visa application must be submitted by Tuesday December 15 at noon at the latest. The decision of the Visa Office will then be sent to you on Wednesday December 16 by midnight at the latest (specifically, no later than the last business day before the start of the scientific event).<\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-7a30176fd1e8a0644 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_7a30176fd1e8a0644\"><a aria-expanded=\"false\" aria-controls=\"7a30176fd1e8a0644\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1313-13\" data-target=\"#7a30176fd1e8a0644\" href=\"#7a30176fd1e8a0644\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 13.3. Does a company always have to add a justificatif regarding the registration fee and the flight ticket?<\/span><\/a><\/h4><\/div><div id=\"7a30176fd1e8a0644\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_7a30176fd1e8a0644\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p><u>Travel expenses<\/u>: once a flight is sponsored (outward and \/ or return), the justificatif as referred to in FAQ 10.3 must always be attached.<\/p>\n<p><u>Registration fee<\/u>: once a company sponsors the participation to a scientific event organised by health professionals, the justificatif as referred to in FAQ 9.4 must always be attached, irrespective of whether or not the registration fee is sponsored and irrespective of whether or not a registration fee is requested.<\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-d7460bd64525bd073 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_d7460bd64525bd073\"><a aria-expanded=\"false\" aria-controls=\"d7460bd64525bd073\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1313-13\" data-target=\"#d7460bd64525bd073\" href=\"#d7460bd64525bd073\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 13.4. What should be done in case of indirect sponsorship, when the company does not choose which healthcare professionals benefit from the sponsorship?<\/span><\/a><\/h4><\/div><div id=\"d7460bd64525bd073\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_d7460bd64525bd073\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>If a company sponsors the participation of healthcare professionals in scientific events not directly, but through healthcare organisations (hospitals, scientific associations), it concerns an indirect sponsorship of scientific events. In this case, it will be the healthcare organisation that determines which professionals will benefit from the sponsorship.<\/p>\n<p>If it concerns a sponsorship of participation to an event that takes place over several consecutive calendar days (including hospitality) (see\u00a0<a href=\"https:\/\/www.mdeon.be\/en\/faq-items\/which-professions-are-concerned-by-the-visa-procedure\/\" target=\"_blank\" rel=\"noopener\">FAQ 3<\/a>), this indirect sponsorship is subjet to the visa obligation: see\u00a0our\u00a0<a href=\"https:\/\/www.mdeon.be\/wp-content\/uploads\/2017\/02\/Mdeon_BrochureInfo_12-2016_def-en.pdf\" target=\"_blank\" rel=\"noopener\">brochure<\/a>\u00a0in this regard.<\/p>\n<p>In this case,\u00a0who submits the visa application: the company or the\u00a0healthcare organisation?<br \/>\nYou have the\u00a0choice:<\/p>\n<ul>\n<li>the company can (continue to) submit the visa application itself, as the names of the invited healthcare professionals do not have to be mentioned in the visa application. The healthcare organisation will however have to provide the company with the necessary information to introduce the file.<\/li>\n<li>or the visa application is submitted\u00a0<em>jointly<\/em>\u00a0by both the healthcare organisation and the company:\u00a0the healthcare organisation completes the visa application, encloses the necessary annexes and sends it to the company who checks it, pays for it and introduces it. To find out how to apply for a visa jointly, consult our\u00a0<a href=\"https:\/\/www.mdeon.be\/wp-content\/uploads\/2017\/12\/Visa-for-indirect-sponsorship-v2.pdf\" target=\"_blank\" rel=\"noopener\">operating instructions<\/a>.<\/li>\n<\/ul>\n<p>een onderneming de deelname van gezondheidszorgbeoefenaars aan wetenschappelijke manifestaties niet op een rechtstreekse, maar via een gezondheidszorgorganisatie (ziekenhuis, wetenschappelijke vereniging) sponsort, dan is er sprake van een onrechtstreekse sponsoring van wetenschappelijke manifestaties. In dat geval zal het de gezondheidszorgorganisatie zijn die bepaalt welke beroepsbeoefenaars de begunstigden zullen zijn van de sponsoring.<\/p>\n<p>Indien het gaat om de sponsoring van deelname aan een meerdaagse bijeenkomst (zie hieromtrent\u00a0<a href=\"https:\/\/www.mdeon.be\/nl\/faq-items\/voor-welke-beroepen-geldt-de-visumprocedure\/\" target=\"_blank\" rel=\"noopener\">FAQ 3<\/a>), deze indirecte sponsoring blijft visumplichtig: zie onze\u00a0<a href=\"https:\/\/www.mdeon.be\/wp-content\/uploads\/2017\/01\/Mdeon_BrochureInfo_12-2016_def-nl.jpg\" target=\"_blank\" rel=\"noopener\">brochure\u00a0<\/a>hieromtrent.<\/p>\n<p>In dit geval,\u00a0wie dient de visumaanvraag in: de onderneming of de\u00a0gezondheidszorgorganisatie? U hebt de\u00a0keuze:<\/p>\n<ul>\n<li>de onderneming kan de visumaanvraag zelf (blijven) indienen aangezien de naam van de uitgenodigde gezondheidszorgbeoefenaars niet in het dossier moeten worden vermeld. De\u00a0gezondheidszorgorganisatie zal evenwel aan de onderneming de inlichtingen moeten bezorgen die nodig zijn om de visumaanvraag in te dienen.<\/li>\n<li>ofwel wordt de visumaanvraag\u00a0<em>gezamenlijk<\/em>\u00a0ingediend door de gezondheidszorgorganisatie \u00e9n de onderneming: de gezondheidszorgorganisatie vult de visumaanvraag in, voegt er de nodige bijlagen aan toe, verzendt de aanvraag naar de onderneming die ze nakijkt, betaalt en indient. Voor meer uitleg over de gezamenlijke indiening van een visumaanvraag, raadpleeg onze\u00a0<a href=\"https:\/\/www.mdeon.be\/wp-content\/uploads\/2017\/12\/Visum-voor-indirecte-sponsoring-v2.pdf\" target=\"_blank\" rel=\"noopener\">handleiding<\/a>.<\/li>\n<\/ul>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-48b6529390f0b8642 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_48b6529390f0b8642\"><a aria-expanded=\"false\" aria-controls=\"48b6529390f0b8642\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1313-13\" data-target=\"#48b6529390f0b8642\" href=\"#48b6529390f0b8642\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 13.5. I already have a visa number, but something has changed. When do I have to resubmit the application due to a substantial modification?<\/span><\/a><\/h4><\/div><div id=\"48b6529390f0b8642\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_48b6529390f0b8642\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>If you have received a visa number, you have to submit a new visa application if your project of sponsorship undergoes a\u00a0<em>substantial modification<\/em>\u00a0between the moment of submitting the visa application and the beginning of the scientific event (art. 22.1 of the Code of Ethics).<\/p>\n<p>In this case a new visa application may be submitted\u00a0<strong>at the latest the 6th or 2nd working day prior<\/strong>\u00a0to the day the event starts (art. 17.4 and 17.5 of the Code of Ethics).<\/p>\n<p>In general is considered as\u00a0<em>substantial<\/em>\u00a0every modification of which we can reasonably presume that the Visa office should take it into consideration in order to take a decision with full knowledge of the case.<\/p>\n<p>Here are a few examples a substantial modifications, not limitative:<\/p>\n<p><span style=\"color: #610063;\"><u>V1 \u2013 Sponsorship of participants<\/u><\/span><\/p>\n<ul>\n<li>the <span style=\"text-decoration: underline;\">number of sponsored participants<\/span>\n<ul>\n<li>increases by 3 or more persons (when you have already obtained a visa number for at least 4 persons) and the offered sponsorship remains the same<\/li>\n<li>at least doubles (when you\u2019ve already obtained a visa number for 1 to 3 persons) and the offered sponsorship remains the same<\/li>\n<li>increases (independent of the number) and the offered sponsorship\u00a0<em>is different<\/em>\u00a0for the additional participant(s)<\/li>\n<\/ul>\n<\/li>\n<li>the sponsorship is <span style=\"text-decoration: underline;\">extended to costs<\/span> other than those mentioned in the original visa application (addition of transport costs, costs for overnights,\u2026)<\/li>\n<li>the <span style=\"text-decoration: underline;\">hours of arrival or departure<\/span> alter in an important way (see case by case) if the company sponsors the transport costs, even when the change in hours has no impact on the transport cost<\/li>\n<li>the <span style=\"text-decoration: underline;\">scientific program<\/span> alters<\/li>\n<li>the company sponsors one or more <span style=\"text-decoration: underline;\">overnights<\/span> extra<\/li>\n<li>the <span style=\"text-decoration: underline;\">location<\/span> of the scientific event alters<\/li>\n<li>the <span style=\"text-decoration: underline;\">dates<\/span> of the scientific event alter and this altering has an impact on the sponsoring<\/li>\n<li>in case of a <span style=\"text-decoration: underline;\">grouped<\/span> visa application concerning several identical events, an increase of the amount of times the event will take place<\/li>\n<li>What about\u00a0<span style=\"text-decoration: underline;\">transportation<\/span>?\n<ul>\n<li><em>Local transfers<\/em>: adding an extra transfer (e.g., taxi, parking, bus, subway) or a more expensive transfer constitutes a substantial change;<\/li>\n<li><em>Main transportation (flight, train)<\/em>:\n<ul>\n<li>If the price increases between the submission of the visa application and the booking, this is not considered a substantial change provided that all other details remain identical (class, times, destination, date, etc.), even if the price increases by more than 50%. To avoid significant price fluctuations, it is exceptionally permitted to book a flight ticket before the visa has been granted, provided that the ticket is only offered to the invited HCPs after a visa has been obtained.<\/li>\n<li>What does constitute a substantial modification: an upgrade, a schedule change that affects the case, a different mode of transportation (e.g., flying instead of taking the train or vice versa), etc.<\/li>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"list-style-type: none;\"><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"color: #610063;\"><u>V2 \u2013 Sponsorship of the organizer<\/u><\/span><\/p>\n<ul>\n<li>substantial modification of the <span style=\"text-decoration: underline;\">budget<\/span>:\n<ul>\n<li>additional sponsor(s)*<\/li>\n<li>extra costs in the budget (e.g. addition of a social activity)<\/li>\n<li>etc.<\/li>\n<\/ul>\n<\/li>\n<li>modification of the <span style=\"text-decoration: underline;\">scientific program<\/span><\/li>\n<li>modification of the <span style=\"text-decoration: underline;\">location<\/span> of the event<\/li>\n<li>the <span style=\"text-decoration: underline;\">dates<\/span> of the scientific event alter and this altering has an impact on the sponsoring.<\/li>\n<\/ul>\n<p>* (!) The grouped visa number obtained by the organizer <strong>covers only the companies mentioned in the visa application\u00a0<\/strong>and afterwards in the decision. If one or more sponsors present themselves later their sponsorship will have to be subject to a new visa application (substantial modification). This application can be submitted by the organiser as well as by the company itself. In this last situation, the file number of the organizer has to be mentioned in the visa application in order to allow the Visa Office to link the different applications.<\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-4ac8fb5c01bc6e301 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_4ac8fb5c01bc6e301\"><a aria-expanded=\"false\" aria-controls=\"4ac8fb5c01bc6e301\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1313-13\" data-target=\"#4ac8fb5c01bc6e301\" href=\"#4ac8fb5c01bc6e301\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 13.6. Where do you need to pay attention when submitting a visa application V1?<\/span><\/a><\/h4><\/div><div id=\"4ac8fb5c01bc6e301\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_4ac8fb5c01bc6e301\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>Mdeon has drawn up a checklist that can help you complete a V1 visa application. This checklist provides section by section of the visa application V1 \u201ctips &amp; tricks\u201d to ensure that you do not forget anything. In addition, the corresponding FAQ number is always mentioned, so that in case of doubt you know where you can go for more information.<\/p>\n<p>Click\u00a0<a href=\"https:\/\/www.mdeon.be\/wp-content\/uploads\/2022\/10\/221025-checklist-V1-EN.pdf\" target=\"_blank\" rel=\"noopener\"><strong>here\u00a0<\/strong><\/a>for the checklist.<\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default fusion-faq-post fusion-faq-post-1317 \"><span class=\"entry-title rich-snippet-hidden\">FAQ 14. Overseeing of Visa Requirements<\/span><span class=\"vcard rich-snippet-hidden\"><span class=\"fn\"><a href=\"https:\/\/mdeon.be\/en\/author\/dimitri-perraudinkeysource-be\/\" rel=\"author\">dimitri.perraudin@keysource.be<\/a><\/span><\/span><span class=\"updated rich-snippet-hidden\">2026-04-28T11:31:00+00:00<\/span><div class=\"panel-heading\"><h4 id=\"faq_1-1317\" class=\"panel-title toggle\"><a data-toggle=\"collapse\" class=\"collapsed\" data-parent=\"#accordian-1\" data-target=\"#collapse-1-1317\" href=\"#collapse-1-1317\" aria-expanded=\"false\"><div class=\"fusion-toggle-icon-wrapper\"><div class=\"fusion-toggle-icon-wrapper-main\"><div class=\"fusion-toggle-icon-wrapper-sub\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/div><\/div><\/div><div class=\"fusion-toggle-heading\">FAQ 14. Overseeing of Visa Requirements<\/div><\/a><\/h4><\/div><div id=\"collapse-1-1317\" aria-labelledby=\"faq_1-1317\" class=\"panel-collapse collapse\"><div class=\"panel-body toggle-content post-content\"><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-1-14 fusion-flex-container has-pattern-background has-mask-background nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"width:104% !important;max-width:104% !important;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-14 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:100%;--awb-flex-grow:0;--awb-flex-shrink:0;--awb-margin-top-large:0px;--awb-spacing-right-large:1.92%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-order-medium:0;--awb-flex-grow-medium:;--awb-flex-shrink-medium:;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-flex-grow-small:;--awb-flex-shrink-small:;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"accordian fusion-accordian\" style=\"--awb-border-size:1px;--awb-icon-size:14px;--awb-content-font-size:var(--awb-typography4-font-size);--awb-icon-alignment:left;--awb-hover-color:var(--awb-color2);--awb-border-color:var(--awb-color3);--awb-background-color:var(--awb-color1);--awb-divider-color:var(--awb-color3);--awb-divider-hover-color:var(--awb-color3);--awb-icon-color:var(--awb-color1);--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);--awb-icon-box-color:var(--awb-color8);--awb-toggle-hover-accent-color:var(--awb-color5);--awb-title-font-family:var(--awb-typography1-font-family);--awb-title-font-weight:var(--awb-typography1-font-weight);--awb-title-font-style:var(--awb-typography1-font-style);--awb-title-font-size:16px;--awb-title-letter-spacing:var(--awb-typography1-letter-spacing);--awb-title-line-height:var(--awb-typography1-line-height);--awb-content-font-family:var(--awb-typography4-font-family);--awb-content-font-weight:var(--awb-typography4-font-weight);--awb-content-font-style:var(--awb-typography4-font-style);\"><div class=\"panel-group fusion-toggle-icon-boxed\" id=\"accordion-1317-14\"><div class=\"fusion-panel panel-default panel-93e3750c3c2a21838 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_93e3750c3c2a21838\"><a aria-expanded=\"false\" aria-controls=\"93e3750c3c2a21838\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1317-14\" data-target=\"#93e3750c3c2a21838\" href=\"#93e3750c3c2a21838\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 14.1. Who controls whether a sponsorship has received a visa number?<\/span><\/a><\/h4><\/div><div id=\"93e3750c3c2a21838\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_93e3750c3c2a21838\"><div class=\"panel-body toggle-content fusion-clearfix\">L\u2019Agence F\u00e9d\u00e9rale des M\u00e9dicaments et des Produits de Sant\u00e9 (A.F.M.P.S.) (The Federal Agency for Medicines and Health Products \u2013 F.A.M.H.P.). Mdeon is limited to ensuring an a priori oversight.<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-42bca7b13c1c277a7 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_42bca7b13c1c277a7\"><a aria-expanded=\"false\" aria-controls=\"42bca7b13c1c277a7\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1317-14\" data-target=\"#42bca7b13c1c277a7\" href=\"#42bca7b13c1c277a7\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 14.2. How can one verify whether or not a sponsorship is or is not covered by a visa number?<\/span><\/a><\/h4><\/div><div id=\"42bca7b13c1c277a7\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_42bca7b13c1c277a7\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>In this case contact should be made with the \u00ab Contact-Point \u00bb put in place by the authorities.<\/p>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-7cc1c9612f2031586 fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_7cc1c9612f2031586\"><a aria-expanded=\"false\" aria-controls=\"7cc1c9612f2031586\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1317-14\" data-target=\"#7cc1c9612f2031586\" href=\"#7cc1c9612f2031586\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 14.3. Which main sanctions would be applied in the case of a visa requirement not being adhered to?<\/span><\/a><\/h4><\/div><div id=\"7cc1c9612f2031586\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_7cc1c9612f2031586\"><div class=\"panel-body toggle-content fusion-clearfix\">Both the sponsoring company and the healthcare professional receiving the sponsorship will be liable to legal proceedings (punishable by a prison sentence of between 1 month and 1 year and\/or a fine of between 1.600 and 120.000 EUR).<\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-8f4fd270ad897197b fusion-toggle-no-divider fusion-toggle-boxed-mode\" style=\"--awb-title-color:var(--awb-color8);--awb-content-color:var(--awb-color8);\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_8f4fd270ad897197b\"><a aria-expanded=\"false\" aria-controls=\"8f4fd270ad897197b\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-1317-14\" data-target=\"#8f4fd270ad897197b\" href=\"#8f4fd270ad897197b\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">FAQ 14.4. Why is it important to communicate the visa number?<\/span><\/a><\/h4><\/div><div id=\"8f4fd270ad897197b\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_8f4fd270ad897197b\"><div class=\"panel-body toggle-content fusion-clearfix\">\n<p>In order that the two parties concerned (company and healthcare professional) can be sure that the applicable legal and code of ethic provisions have actually been respected (in view of the existence of penal sanctions which exist in case of non-respect of these provisions).<\/p>\n<p>It is therefore essential that the visa number should appear:<\/p>\n<ul>\n<li>in correspondence exchanged between organisers and companies in the case of sponsorship of the organiser of an event<\/li>\n<li>in the correspondence exchanged between companies and healthcare professionals in the case of direct sponsorship of participants.<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>\n<\/div><\/div><\/div><div class=\"fusion-panel panel-default fusion-faq-post fusion-faq-post-1321 \"><span class=\"entry-title rich-snippet-hidden\">FAQ 15. Technical Tips<\/span><span class=\"vcard rich-snippet-hidden\"><span class=\"fn\"><a href=\"https:\/\/mdeon.be\/en\/author\/dimitri-perraudinkeysource-be\/\" rel=\"author\">dimitri.perraudin@keysource.be<\/a><\/span><\/span><span class=\"updated rich-snippet-hidden\">2025-01-23T18:42:23+00:00<\/span><div class=\"panel-heading\"><h4 id=\"faq_1-1321\" class=\"panel-title toggle\"><a data-toggle=\"collapse\" class=\"collapsed\" data-parent=\"#accordian-1\" data-target=\"#collapse-1-1321\" href=\"#collapse-1-1321\" aria-expanded=\"false\"><div class=\"fusion-toggle-icon-wrapper\"><div class=\"fusion-toggle-icon-wrapper-main\"><div class=\"fusion-toggle-icon-wrapper-sub\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/div><\/div><\/div><div class=\"fusion-toggle-heading\">FAQ 15. Technical Tips<\/div><\/a><\/h4><\/div><div id=\"collapse-1-1321\" aria-labelledby=\"faq_1-1321\" class=\"panel-collapse collapse\"><div class=\"panel-body toggle-content post-content\"><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-1-15 fusion-flex-container has-pattern-background has-mask-background nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"width:104% !important;max-width:104% !important;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-15 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:100%;--awb-flex-grow:0;--awb-flex-shrink:0;--awb-margin-top-large:0px;--awb-spacing-right-large:1.92%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-order-medium:0;--awb-flex-grow-medium:;--awb-flex-shrink-medium:;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-flex-grow-small:;--awb-flex-shrink-small:;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"fusion-text fusion-text-2\"><ul>\n<li>Submit your visa applications using the Google Chrome browser<\/li>\n<li>Request your information technology expert to ensure that the e-mail addresses\u00a0<a href=\"mailto:info@mdeon.be\">info@mdeon.be<\/a>,\u00a0<a href=\"mailto:visa@mdeon.be\">visa@mdeon.be<\/a>, and\u00a0<a href=\"mailto:visum@mdeon.be\">visum@mdeon.be<\/a>\u00a0are to be accepted and not placed in the spam bin.<\/li>\n<\/ul>\n<ul>\n<li>The keys Ctrl+F5 allow the programme to be refreshed<\/li>\n<\/ul>\n<ul>\n<li>Never use the key \u2018&amp;\u2019 in the title of an appendix in an attachment to a visa request (nor in the \u2018route\u2019 leading to the document in your index).<\/li>\n<\/ul>\n<ul>\n<li>Certain headings appearing on the visa application form must be completed or the form cannot be sent. If one of these headings is not applicable in your case, the letters NA (not applicable) should be used in order that the form can be sent.<\/li>\n<\/ul>\n<ul>\n<li>Appendices attached to a visa request must not be greater than 4MB per annexe. If a scientific programme is any heavier, please send it in two parts in distinctly separate pdf documents.<\/li>\n<li>If you receive a message saying \u201cthis site is not secure??? it will be because your navigator does not possess a\u00a0<em>Network Solution<\/em>\u00a0certificate as used by Mdeon. In order to remedy the problem, you will need to accept our certificate via the link\u00a0<a href=\"ftp:\/\/ftp.networksolutions.com\/certs\/AddTrustExternalCARoot.crt\">Network Solutions Add Trust External CA Root<\/a>. Click on \u00ab\u00a0open\u00a0\u00bb then on \u00ab\u00a0Install the certificate\u00a0\u00bb.<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div><\/div>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-1571","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>FAQ - Mdeon<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/mdeon.be\/en\/faq\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"FAQ - 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